Undergraduate Collections Assistant (Summer Work Study)

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Position Title: Undergraduate Collections Assistant (Summer Work Study)
Location: Carnegie Museums of Natural History (Oakland) 4400 Forbes Ave Pittsburgh PA 15213
Department: Section of Mollusks (Malacology)
Internship Duration: 5/4/2026 - 8/24/2026
Reports To: Mollusks Collection staff
Compensation: $11/hour

Purpose:

The Natural History Undergraduate Collection Assistant will aid collection managers in projects and tasks central to the organization and study of museum collections research and specimens. Archival work will include reorganizing and digitizing section archives which consist of reports field notes archaeological site records personnel files correspondence financial records staff projects exhibits documentation and all other section documentation from the last 125 years. This work will require the physical reorganization of the archives space digitization of paper and photo documents and aiding in the creation of an archival access database using Microsoft Office applications. Collections assistants also perform duties and tasks in the scientific sections: organizing specimens cataloging lab work etc. Student workers will be assigned to projects aligned with their areas of study and academic foci adjacent to vertebrate paleontology geology mollusks ornithology environmental science ecology biology herpetology education and other museum sections.

Responsibilities:

• Reorganizing archives or museum papers

• Scanning and populating databases

• Project planning

• Interaction with staff and visiting researchers

• Collections management tasks (organizing numbering specimens sorting materials)

• Students must qualify or be pre-approved for the Federal Work Study program

• Must be able to work a general schedule of at least 5-10 hours a week

• Must be currently enrolled in an undergraduate program in a related field

• During museum registration and onboarding the final candidate must obtain Pennsylvania Act 153 clearances including Pennsylvania Child Abuse History Clearance Pennsylvania State Police criminal history report and FBI fingerprinting clearance

• Some positions may require ability to go up and down a ladder and to lift boxes and other materials up to 50lbs. All positions may require extended periods of sitting or working at a computer

• Candidates should be self-starters intensely detail-oriented and adept at organizational skills. They must also be able to take direction successfully and work independently without constant supervision

• The successful candidate should have at least some undergraduate education in a related field such as anthropology history museum studies archival studies library and information systems biology ecology environmental sciences. Previous experience with collection work laboratory practices or organizing and scanning documents and photos is helpful. Developing finding aids for archives and Microsoft Access experience are a plus.

To Apply: Please complete an application on Workday. Send resume and cover letter to

All current student employees should notify their other manager(s) if you work multiple jobs on campus at the same time. Additionally students may not work more than 20 hours per week (combined between all campus jobs) during the academic year. Students may not exceed 980 work hours per calendar year.

Student jobs do not automatically roll over to the next academic year or summer.

Chatham University strives to promote a campus environment that understands and embraces multiculturalism while increasing individuals intercultural competence. We actively work to build and sustain a diverse and culturally vibrant campus which promotes employee and student success and retention.

Chatham University is an Equal Opportunity Employer with a strong commitment to diversity inclusion and equity. Chatham University does not discriminate on the basis of race creed color religion gender gender identity gender expression sex (including pregnancy childbirth reproductive health decisions or related medical conditions) sexual orientation age national origin age disability genetic information veteran status marital or family status political affiliation or any other characteristic protected by applicable law.