Administrative Coordinator

Baystate Health the largest healthcare organization in western Massachusetts and home to Baystate Medical Center (BMC) the areas only level 1 trauma center in Western Mass is looking for an Administrative Coordinator to join our experienced Anesthesia team in Springfield MA.

RESPONSIBILITIES: The Administrative Coordinator provides comprehensive administrative and executive-level support to department leadership including Directors Chiefs of Divisions and managers. Youll act as a central communication hubconnecting internal teams external partners and leadershipwhile managing multiple priorities with professionalism and discretion.

Key Responsibilities

• Executive Support & Coordination
  • Manage complex calendars and scheduling for department leadership
  • Coordinate meetings prepare agendas/materials and ensure timely follow-up
  • Serve as a liaison across departments leadership and external stakeholders

• Project Management & Reporting
  • Track analyze and report on departmental initiatives compliance and operational metrics
  • Develop spreadsheets reports and presentations using advanced Excel and other tools
  • Identify process gaps and recommend practical efficient solutions

• Communication & Relationship Management
  • Handle inquiries screen communications and route information appropriately
  • Maintain strong working relationships with executives clinicians staff and external contacts
  • Represent leadership with professionalism and discretion

• Operational & Administrative Support
  • Maintain filing systems records and departmental documentation
  • Assist with budget tracking invoice processing and supply management
  • Support onboarding orientations and scheduling for physicians CRNAs and trainees

• Program & Department Support
  • Coordinate clinical rotations and act as liaison with educational programs
  • Assist with compliance tracking and reporting for safety and training requirements
  • Support development of newsletters and internal communications

• Leadership Partnership
  • Anticipate leadership needs and proactively manage priorities
  • Provide regular updates on projects challenges and outcomes
  • Collaborate with administrative staff and provide backup support as needed

SCHEDULE:

• Full-time
• Monday through Friday 7:00am-3:30pm or 8-4:30pm
• No weekends no holidays

LOCATION:

• 759 Chestnut St.
• Springfield MA

QUALIFICATIONS:

• High School Diploma or GED required
• Associates or Bachelors degree in Business Administration or Healthcare Management preferred
• Minimum of 3 years of administrative support in an office setting preferably healthcare
• Proficient in Microsoft Office Suite
• Excellent organization interpersonal communication skills

THE ADVANTAGES OF WORKING WITH BAYSTATE!

• Excellent Compensation High-quality low-cost medical dental and vision insurance
• Generous PTO up to 25 days in the first year with scheduled earned increases
• Continuing education support and reimbursement
• First Time Home Buyers Financial Packages
• Farm Share Memberships
• 403b retirement company match & annual company contribution increase based on years of service
• Free money coach advice from a certified professional
• Wellbeing programs that include but are not limited to mental physical and financial health
• Pet home auto and personal insurance
• Life insurance
• Reimbursement for a variety of well-being activities included but limited to gym membership and equipment personal trainer massage and so much more!
• Wellbeing programs that include but are not limited to mental physical and financial health.

We strive to be the place where we can help you build the career you deserve apply today YOU belong at Baystate!

Education:

Certifications:

Compensation

Note: The compensation range(s) in the table below represent the base salaries for all positions at a given grade across the health system. Typically a new hire can expect a starting salary somewhere in the lower part of the range. Actual salaries may vary by position and will be determined based on the candidates relevant experience. No employee will be paid below the minimum of the range. Pay ranges are listed as hourly for non-exempt employees and based on assumed full time commitment for exempt employees.

Minimum - Midpoint - Maximum

Equal Employment Opportunity Employer