School Data Specialist

The School Data Specialist advances the mission of KIPP New Orleans Schools by ensuring the accuracy accessibility and integrity of student data systems across assigned campuses so that students are fully enrolled properly scheduled and positioned to receive uninterrupted instruction services and assessment opportunities.

The School Data Specialist owns data accuracy and compliance outcomes for 23 assigned campuses ensuring alignment between KNOS and NOLA Public Schools (NOPS) systems seamless student scheduling and reliable staff access to critical systems. This role partners closely with School Data Managers School Leaders and School Operations Leaders to maintain high-quality data practices and strong operational execution.

Success in this role is defined by:

• 95% of student adds drops and schedule changes completed within 1 school day

• 90% of staff access tickets resolved within 12 working hours

• 100% roster alignment between KNOS and NOPS systems

• 0 state testing audit findings across assigned schools

Key Responsibilities and Essential Functions:

Roster and Schedule Management (30%) 

• Own the accuracy and compliance of all student enrollment roster and scheduling data across assigned schools ensuring 100% alignment between PowerSchool and NOPS systems.

• Process student adds drops transfers and re-enrollments within one school day to maintain continuity of student records and services.

• Ensure all students (PK8) are fully scheduled at all times including building and adjusting master schedules based on school leadership input (non-high school roles).

• Monitor and enforce timely completion of Hardship Transfer Requests ensuring all are completed within three days and in compliance with policy.

Staff Access and Account Creation (10%) 

• Own the provisioning and maintenance of staff access across all required data systems (e.g. PowerSchool DeansList Illuminate Clever Tableau) ensuring staff can perform their roles without disruption.

• Respond to and resolve 90% of IncidentIQ tickets related to system access within 12 working hours.

• Create update and deactivate staff accounts within one business day of request including during onboarding and offboarding.

• Develop and maintain clear documentation and training materials to support effective system use across schools.

Direct School Data Support (40%) 

• Lead weekly school-based data audits and support to ensure 98% accuracy in attendance enrollment and records management practices.

• Partner with School Data Managers and school leadership to ensure all data processes (attendance enrollment grading records requests) are completed accurately and on time.

• Support School Testing Coordinators in preparing for and executing state and local assessments ensuring full compliance with testing protocols and zero audit findings.

• Oversee grade storage and reporting processes ensuring 100% completion and adherence to reporting timelines.

• Onboard and coach School Data Managers to build strong data management practices and ensure consistent execution across schools.

Regional Data Team Priorities (20%) 

• Support regional data initiatives including system improvements reporting training and documentation ensuring timely completion of assigned priorities.

• Deliver training and professional development sessions to improve data system usage and data literacy across schools.

• Execute coverage plans for schools experiencing Data Manager absences ensuring continuity of all critical data operations without missed deadlines or compliance risks.

• Partner with regional team members to resolve complex data issues including records clean-up and dropout recovery efforts.

Qualifications :

The following are required for the role: 

• Bachelors degree or equivalent experience

• 3 years of experience managing or working with data systems

• Demonstrated ability to manage high-volume workflows with accuracy and timeliness

• Experience with Excel (or comparable data tools)

The following are strongly preferred for the role: 

• Experience in education or school-based operations

• Experience with PowerSchool or similar Student Information Systems

• Experience with data visualization tools (e.g. Tableau or comparable)

• Familiarity with relational databases or SQL

Work Environment and Physical Demands

The physical demands and environmental conditions described below are representative but not exhaustive of those that must be met by an employee to successfully perform the essential functions of the role. All of these physical requirements should be able to be performed with clarity coherence and connectedness of the KNOS vision and reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• While performing the duties of this job the individual is regularly required to communicate information and ideas effectively so others will understand. 

• Must be able to exchange accurate information in these situations including noisy environments such as cafeterias and playgrounds to more moderate situations such as classrooms or large group professional settings.

• Specific vision abilities required by this job include the ability to observe details at close range (within a few feet of the observer).

• This role routinely uses standard office equipment such as laptop computers and various digital devices and one needs to be able to read analyze and interpret data (emails memos letters etc.) and maintain visual attention and mental concentration for significant periods of time.

• Ability to meet the physical demands of classroom teaching (standing circulating occasional lifting/moving of classroom materials); Able to sit and work at a desk/computer for extended periods of time.

• Ability to safely lift and move up to 30lbs independently

• Duties require traveling to other school facilities using employees personal transportation.

• This is a full-time 100% on-site position; Regular work hours Monday through Friday will be established with your supervisor. Occasional evening and weekend work may be required as job duties demand.

Work Authorization

• Applicants must be currently authorized to work in the United States for any employer.

Commitments

• Maintain a friendly respectful professional and courteous attitude with all people including all KNOS employees Board members community and philanthropic partners funders and vendors.

• Model superior customer service behavior by maintaining positive relationships with all KNOS stakeholders.

• Contribute as a positive and effective team member; work effectively with other team members to accomplish KNOS goals. 

• Be prompt and available for flexible scheduling; be honest and fair in all professional dealings.

Additional Information :

Compensation is competitive and commensurate with experience and we routinely engage in compensation analysis for all roles across the organization to ensure that we remain competitive in the market

• 403(b) retirement plan KNOS matches 100% of employee contribution up to the first 5% of salary and any bonuses. Vested immediately in 403(b)
• KNOS employees are eligible for health and wellbeing benefits starting the first day of the month following their Date of Hire
• Comprehensive customizable health coverage including disability life insurance hospital indemnity FSAs for health and dependent care and free dental and vision for employees
• KNOS employees are provided 30 paid holidays and additional paid time off
• Opportunities for on-going professional development

Disclaimer:

• Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

• This job description shall not constitute or be construed as a promise of employment or as a contract between KNOS and any of its employees.

KIPP New Orleans Schools is an Equal Opportunity Employer:

At KIPP New Orleans Schools we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race color religion or belief national social or ethnic origin sex (including pregnancy) age disability sexual orientation gender identity and/or expression marital status veteran service genetic information family or parental status or any other status in accordance with applicable federal state and local laws. KNOS expressly prohibits any form of unlawful employee harassment based on any of the characteristics listed here. Improper interference with the ability of KNOS employees to perform their expected job duties is absolutely not tolerated.

KNOS complies with applicable state and local laws governing non-discrimination in employment in every location in which the KNOS has facilities. This policy applies to all terms and conditions of employment including but not limited to hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

Contact Us:

Please contact our regional Talent Team at with any questions.

Remote Work :

No

Employment Type :

Full-time