Administration & Compliance Manager

About the client:

Our client is an asset management and advisory group headquartered in Singapore; we seek an experienced efficient and reliable individual to head the Operations/Administration function reporting to the Managing Director/Founder.

Job Responsibilities:

Operations/Administration Responsibilities

• Companies & Funds: Support documentation of new incorporations and new fund establishments; support ongoing company and fund maintenance; review subscription and redemption agreements and maintain books & records for companies & funds; manage fund subscription and redemption; manage Board and Investment Committee meetings minutes and resolutions; annual corporate secretarial updates.
• Banks & Brokerages: Support Manager maintain accounts with banks and brokerages including opening accounts responding to bank queries and preparing regular reviews.
• Information Technology: Oversee IT providers to implement security features and back-ups and maintain websites.
• Commercial: Manage purchase and sale of real assets maintain inventory lists and manage valuations.
• Customer Due Diligence: Support new client onboarding and existing client reviews of KYC/AML/CFT/SOW/SOF; review transactional flows based on risk level and assessment.
• Reporting: Prepare and submit regular reports to regulators (e.g. MAS CIMA BVIFSC) and authorities (e.g. CRS FACTA ES).

Operational Excellence

• Develop maintain update and ensure adherence to a comprehensive risk management framework that integrates regulatory requirements internal policies and industry best practices.
• Continuously monitor and analyze regulatory updates assess potential risks and implement proactive strategies to ensure operational resilience and excellence.
• Training: Conduct internal compliance training and oversee training schedule for staff members.

Candidate Qualities & Qualifications

• Experience in the operational administration of companies
• Diploma or Degree in Business or Accounting
• Minimum 3-5 years of working experience in Administration and Operations; relevant experience in Regulatory Compliance and Internal Audit will be a bonus
• Meticulous accurate and with attention to detail
• Proactively anticipate troubleshoot overcome and/or escalate client and product needs/issues
• Good team player with a strong willingness to participate and help others
• High sense of urgency and good time management to prioritize tasks