Construction Administrative Assistant

Construction Administrative Assistant

If youre the person who keeps everything running when others are scrambling - this role was built for you. Were looking for a highly organized detail-oriented operator who thrives in fast-paced environments and takes pride in being the person everyone relies on. This is not a back-office rolethis is the hub of the operation supporting multiple field teams coordinating moving parts and ensuring nothing falls through the cracks. This role will work directly with leadership and field teams to keep projects moving customers informed and operations running smoothly.

Responsibilities:

• Actasthecentralpointofcommunicationbetweencustomerstechniciansandinternalteams
• Coordinatemultiplefieldcrewsensuringjobsareproperlysupportedandexecuted
• ManagejobdocumentationincludingtimesheetsservicereportsPOsandjobcosting
• Orderandtrackmaterials(includingurgent/overnightshipmentswhenneeded)
• Maintaincompliancerecords(licensescertificationsinsuranceCOIs)
• Supporttechnicianreadinessensuringcrewshavewhattheyneedbeforehittingthefield
• Trackandmanagecompanyassets(vehiclesmaintenanceregistrations)
• UtilizeQuickBooksOnlineExceltotrackjobcostsandoperationaldata
• Deliverahighlevelofcustomercommunicationandservice

Requirements:

• 35yearsinoperationsprojectcoordinationorfieldservicesupport
• Construction or manufacturing industry experience
• Strongabilitytomanagemultipleprioritieswithoutdroppingdetails
• Excellentcommunicationskills(youreclearresponsiveandconfident)
• Aproblem-solvermindsetyoufigurethingsoutandtakeownership
• Highenergystrongworkethicandagetitdonerightmentality

Compensation&Perks:

• BaseAnnualBonus:companyperformancebased
• Healthcare:Medical(60%employer-covered)dental&vision
• Retirement:SimpleIRAwith3%companymatch(immediateeligibility)
• PTO:2weeksstarting6paidholidays
• Schedule:Consistent8AM4PMhoursnoafter-hoursexpectations
• RelocationAssistance:Availableonacase-by-casebasis
• AdditionalPerks:Annualworkgearstipend

Thiscandidatewillbethego-toperson
a true operational leader not just a coordinator. We look forward to seeing your resume!

Required Experience:

Manager