Secretary to the Director of Student Services (8 Hours) at District Office

POSITION:Secretary to the Director of Student Services

LOCATION:District Office

HOURS:8 Hours Per Day (7:30am 4:00pm)

CALENDAR:260 Days Per Year; July - June (will be prorated based on start date)

SALARY: $24.81 - $34.35 Per Hour (RangeH)

BENEFITS:PERS Medical Dental Vision Optional Insurances Paid Leaves Holiday Pay etc.

START DATE:April 13 2026 or when filled

APPLICATION DEADLINE:Open until filled

JOB PURPOSE STATEMENT(S):The position of Secretary to the Director of Student Services provides confidential assistance and clerical support to the Director of Student Services to ensure the smooth and effective operation of the department; ensure compliance with financial legal and administrative requirements; and to provide required information and/or direction to staff the public and other school districts.

ESSENTIAL JOB FUNCTIONS:

• Compose documents (g. correspondence agendas minutes reports etc.) to communicate information to school District personnel the public and state officials.
• Evaluate complex situations involving District personnel the community and/or the public take appropriate action and/or direct to appropriate personnel for resolution.
• Monitor assigned activities and program components (e.g. education code District requirements program budgets critical timelines etc.) ensuring that special education documentation and other state or federal programs meet compliance with financial federal and state legal and/or administrative requirements.
• Monitor workflow to maximize the efficiency of the Student Services Department and meet operational requirements and goals.
• Serve as the District Homeless Liaison and Foster Care Point-of-Contact to ensure that staff are informed of requirements and students have access to services and support.
• Serve as the program secretary for the Centennial Transition Center including monitoring payroll budgets and other requirements as directed.
• Prepare written accurate and detailed materials (e.g. meeting summaries brochures reports etc.) to convey information regarding the Student Services Department and District activities and procedures.
• Process documents and materials (e.g. schedules agendas mail) to disseminate information to appropriate parties.
• Respond to District staff community and outside agency inquiries to provide information and directions as may be required.
• Represent the Student Services Department in a positive manner in all communication with the public and staff.
• Demonstrate good judgment in the receiving and dissemination of information.
• Develop and maintain accurate files records budgets and other documents. Manage spreadsheets for completeness and conformance to standard procedures. Prepare financial documents and requisitions for purchasing materials.

OTHER JOB FUNCTIONS:

• Assist the Director of Student Services by providing information data note-taking etc.
• Assist department personnel as may be required for support in the completion of their work activities.
• Arrange and schedule conferences meetings and appointments.
• Perform other duties as assigned.

REQUIREMENTS QUALIFICATIONS:

• Experience Required:Experience as a secretary in an educational setting. Prior job-related experience with increasing levels of responsibility.
• Skills Knowledge and/or Abilities Required:

Skills to operate standard office equipment including use of basic computer applications effective use of English in both written and verbal form. Effective communication skills with others. Ability to work independently. Work well with others in a high-paced collaborative office environment.

Knowledge of rules and regulations related to assigned functions basic accounting financial and statistical record keeping and standard office equipment.

Abilities to sit for prolonged periods work independently understand and carry out oral and written instructions. Significant physical abilities include reaching/handling lifting heavy boxes talking/hearing conversations near/far visual acuity/visual accommodation.

Ability to speak a second language preferred.

• Education Required:High school diploma or equivalent. Experience and proficiency in word processing and database (MS Word for Windows Excel for Windows Google Educational Suite).
• Licenses Bonding and/or Testing Required: Criminal Justice Fingerprint Clearance (applicant agrees to assume cost upon offer of employment).

TERMS OF EMPLOYMENT: Salary and work year to be established by the Board.

EVALUATION: Performance of this job will be evaluated annually in accordance with provisions of the Boards Policy on Evaluation of Support Staff Personnel.

Required Experience:

Director