Office Specialist II (Executive Assistant) Limited Period

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DEPARTMENT OF ENERGY RESOURCES

OFFICE SPECIALIST II

(EXECUTIVE ASSISTANT)

Opening Date: April 13 2026

Closing Date: End of day April 27 2026

Location: Augusta

Position Number:

Position Type: Limited Period

Class Code: 6592

Grade: 20 (Confidential)

Salary: $22.63 - $32.54 Per Hour

BRIEF JOB DESCRIPTION: The Executive Assistant provides complex administrative support to the Department of Energy Resources (DOER) and provides administrative support for the operations of the overall office. The DOER is the designated state energy office with statutory responsibilities for energy resources planning programs and development. The DOER seeks to advance affordable reliable and cleaner energy for the benefit of all Maine people and businesses.

The position requires independent judgement initiative and decision making in complex administrative matters. The ability to interpret and implement the policies and decisions of superiors as well as formulate recommendations for improvement in office processes practices and policies. Competency to be flexible and adjust to dynamic administrative needs while balancing multiple tasks and priorities.

Responsibilities include the coordination of the Commissioners schedule travel procurement card receiving and appropriately directing communications through the DOER office. Administrative support to the DOER office includes but is not limited to: Freedom of Access requests records management coordination of supplies and office equipment entering and maintaining information in databases and supporting the procurement process from RFP to invoice payment.

The successful candidate should have extensive experience in the use of computers and various computer applications.

MINIMUM QUALIFICATIONS: Training education or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse and 2) the ability to use independent judgment initiative and decision making on complex administrative matters. All positions in this classification assume the qualifications of: Office Assistant I Office Assistant II Office Associate I Office Associate II and Office Specialist I.

No matter where you work across Maine state government you find employees who embody our state mottoDirigo or I leadas they provide essential services to Mainers every day. We believe in supporting our workforces health and wellbeing with a valuable total compensation package including:

• Work-Life Balance Rest is essential. Take time for yourself using 13 paid holidays12 days of sick leave and3 weeks of vacation leaveannually. Vacation leave accrual increases with years of service and confidential employees receive three (3) personal leave days per calendar year.
• Health Insurance Coverage The State of Maine pays85%-100%of employee-only premiums ($11857.68-$13950.24 annual value) depending on salary. Use this chart to find thepremium costsfor you and your family including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information aboutprogram requirements.
• Dental Insurance The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan The State of Maine contributes18.91%of payto the Maine Public Employees Retirement System (MainePERS) on behalf of the employee.
• Gym Membership Reimbursement Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness The State of Maine is a qualified employer for this federal program. For more information visit theFederal Student Aid office.
• Living Resources Program Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a childincluding fathers and adoptive parentsreceiveforty-two (42) consecutive calendar days of fully paid parental leave. Additional unpaid leave may also be available under theFamily and Medical Leave Act.
• Voluntary Deferred Compensation Save additional pre-tax funds for retirement in aMaineSaves457(b) account through payroll deductions.
• Learn aboutadditional wellness benefitsfor State employees from theOffice of Employee Health and Wellness.

Theres a job and then theres purposeful transformative work. Our aim is to create a workplace where you can learn grow and continuously refine your skills. Applicants demonstrate job requirements in differing ways and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members and our process ensures an inclusive environment to applicants of all backgrounds including diverse race color sex sexual orientation or gender identity physical or mental disability religion age ancestry national origin familial status or genetics.

If youre looking for a great next step and want to feel good about what you do wed love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If youre currently reading this and hesitating to apply for that reason we encourage you to go for it! Let us know how your lived experience and passion set you apart.

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