Legal Administrative Coordinator

PRIMARY FUNCTIONS AND RESPONSIBILITIES

• Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly upon request the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.

• Assists with word processing; edits and proofreads correspondence memorandums reports and other general communications.

• Drafts routine correspondence and memoranda; updates recurring reports as assigned.

• Performs redlining.

• Demonstrates a high level of internal and external client service; screens communication and responds promptly in a clear concise professional and accurate manner.

• Responds to client staff legal professionals and vendor inquiries.

• Answers phones and takes messages schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups.

• Maintains attorney calendar and advises attorney of appointments updates attorney address book and InterAction entries.

• Assists with time entry.

• Assists with the billing process including proforma delivery narrative edits and customized reports.

• Processes new business intake related forms and correspondence.

• Processes expense reports and invoices; arranges check requests; monitors through completion.

• Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.

• Coordinates or assists with printing scanning copying of documents and/or sending of same.

• Maintains electronic and/or physical files calendars correspondence and collaborative workspaces; creates and maintains binders.

• Maintains case docket/calendaring as needed.

• Transcribes text (e.g. correspondence and miscellaneous legal documents) from handwritten drafts voice messages or recordings.

• Opens screens and routes mail and manages faxes and email.

• Provides legal research case support and project assistance.

• Other administrative duties as assigned.

EDUCATION AND EXPERIENCE

• Bachelors degree and at least two (2) years of administrative support experience or equivalent combination of education and experience.

• Previous law firm experience required.

• Demonstrates proficiency in Microsoft Outlook Word Excel PowerPoint and Portable Document Format (PDF) software.

• Flexibility to work overtime required.

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For positions in Washington DC the salary range for this job posting is: $69817.50 - $90677.00

Morgan Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race color gender sex age religion creed national origin ancestry citizenship marital status sexual orientation physical or mental disability medical condition veteran status gender identity genetic information or any other characteristic protected by federal state or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act the following link contains the Firms California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan Lewis & Bockius LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability religious belief or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process please contact Talent Acquisition at 888.534.5003 or

If hired your employment relationship with the firm will be on an at-will basis meaning that the firm may modify the terms and conditions of your employment at any time and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice although reasonable notice would be expected.