Administrative Secretary Elementary

Administrative Secretary - Brookhaven Elementary (Lead Elementary)
Lane 13 Contract and Benefits
202 Day Contract

Beginning August 3 2026

Hours a day: 8
Hourly rate: $24.45-$27.48Depending on qualifications and experience.

Contact Information:

• Name: Mike Ericksen
• Phone: 801.610.8733
• Email:

The job of Administrative Secretary - Elementary (Lead Elementary) is done for the purpose/s of providing secretarial support to school site; establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources.

Essential Functions

• Administers first aid and prescription medications to students (under the direction of a health care professional) for the purpose of meeting immediate health care needs within established guidelines.
• Attends department and/or in-service meetings (e.g. annual Districts secretaries meeting etc.) for the purpose of conveying and/or gathering information required to perform functions.
• Collects payments for a variety of events (e.g. bus trips fines fees fund raisers etc.) for the purpose of completing transactions and/or securing funds.
• Communicates safety and security policies and enforcement procedures (e.g. to students staff visitors etc.) for the purpose of ensuring their understandings of such information and the potential consequences of violation.
• Compiles data (e.g. work orders budget reports specialized reports personnel records etc.) for the purpose of preparing reports or processing requests.
• Coordinates assigned projects and/or activities (e.g. proper distribution of materials to a variety of departments substitute and aide personnel registration of new students arrangements for conferences meetings travel requirements etc.) for the purpose of completing activities and/or delivering services in a timely manner.
• Maintains a variety of manual and electronic documents files and records (e.g. attendance reports work orders time sheets expense reimbursement requests etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials (e.g. forms textbooks office supplies etc.) for the purpose of ensuring items availability.
• Oversees the work activities within the office (e.g. purchase card transactions petty cash fund etc.) for the purpose of ensuring compliance with established limits/guidelines.
• Oversees distribution of mail packages supplies for the purpose of ensuring delivery to appropriate personnel.
• Performs enrollment and withdrawal activities for the purpose of complying with established requirements.
• Performs general clerical functions (e.g. scheduling copying faxing data entry filing etc.) for the purpose of supporting office operations.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
• Prepares a variety of correspondence reports and other materials (e.g. requisitions purchase orders forms for advertising vacant positions letters memorandums minutes periodic and ad-hoc reports etc.) for the purpose of documenting activities providing written reference and/or conveying information.
• Processes a variety of documents and materials (e.g. field trip requests time sheets work orders requisitions travel reimbursements etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
• Reconciles a variety of financial data (e.g. principals budget special funds allocations etc.) for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.
• Registers new students for the purpose of assuring that all aspects of student enrollment are completed.
• Represents assigned administrator in his/her absence for the purpose of conveying and/or gathering information required for his/her function.
• Researches assigned topics (e.g. current practices policies education codes etc.) for the purpose of providing information for addressing department operations.
• Responds to inquiries from a variety of internal and external parties (e.g. parents building staff students district staff other schools government agencies general public etc.) for the purpose of providing information facilitating communication among parties and/or providing direction.
• Schedules activities (e.g. appointments faculty and staff meetings lunches travel reservations/accommodations facility usage etc.) for the purpose of making necessary arrangements for assigned administrator.
• Screens telephone calls and visitors (e.g. parent calls about student grades etc.) for the purpose of responding to inquiries transferring calls and/or taking messages and serving as information resource for callers and visitors.

Requirements:

• age 16
• High school diploma or equivalent.
• Job related experience with increasing levels of responsibility is required.