IT Operations Coordinator

Please click here to review our Applicant Privacy Policy.

This role is in-office Monday through Friday.

HOW WE TAKE CARE OF YOU:

• For full time employees Health Dental Vision 401K with generous matching program generous paid time off.
• Potential Annual Bonus Opportunity.
• 50% discount at restaurants and retail locations.
• Career advancement opportunities as we are growing!
• For more benefit related information please click HERE.

Please cut and paste this URL into a new browser to view our detailed list of benefits or apply directly on our career site

THE COURSE

The IT Operations & Finance Analyst supports the Tommy Bahama Information Technology department by enabling and facilitating several key operational governance financial and accounting processes in collaboration with IT Leadership IT Program/Project Owners Compliance Finance and Accounting stakeholders. This role focuses on executing defined processes maintaining documentation tracking financial and governance activities and supporting recurring operational cycles to support financial planning compliance and decision-making within the IT department. This role enables IT Leaders and vendor managers by facilitating and preparing for vendor contracting and renewal activities related to IT technologies and vendor services. Assists in other IT Operational Compliance and Financial processes and projects as assigned.

BE THE ISLAND GUIDE

• Process code and route invoices related to IT projects and departmental expenses in accordance with established accounting procedures. Maintain accurate documentation and organized records for audit and reference purposes.
• Track IT project and program budget activity by compiling data updating tracking tools and preparing routine reports for review by IT Project Managers and Finance leadership.
• Reconcile and monitor monthly IT P&L reports to ensure alignment with submitted invoices and approved budgets identifying discrepancies for review.
• Prepare standardized monthly quarterly and annual financial reports using established templates and reporting guidelines.
• Coordinate with Corporate FP&A Accounting and IT team members to gather required financial data submit requests for reclasses or accruals and follow up on open items.
• Facilitates budget review meetings by preparing materials distributing reports and documenting meeting notes and action items.
• Assist with contract and renewal tracking by maintaining vendor files compiling required documentation and monitoring renewal timelines.
• Update and maintain project pipeline and portfolio tracking reports and dashboards using provided data sources.
• Assist with monitoring IT SOX audit and control tasks and proactively drive adherence to deadlines in partnership with Internal Audit System and IT Control Owners
• Support SOX technology audit and compliance activities by including documentation preparation evidence gathering and validation for completeness and accuracy.
• Perform organizational administrative and financial support tasks for IT department leadership as assigned.

ESSENTIALS FOR LIFE IN PARADISE

• BA/BS Degree in Business Administration Information Systems Accounting Finance or related field preferred
• Generally 4 years of experience in IT financial operations internal audit compliance financial analysis or IT operations.
• Experience working within an IT department or supporting technology budgets or procurement functions strongly preferred.
• Familiarity with IT governance internal audit and control environments (SOX exposure preferred).
• Strong understanding and experience with budgeting financial analysis & reporting
• Advanced Excel proficiency and experience with Smartsheet Confluence or similar collaboration/documentation tools.
• Strong communication and presentation skills with the ability to convey complex financial information to non-financial stakeholders.
• Strong analytical skills and good attention to detail
• Ability to multi-task and quickly switch between open projects.

Multiple factors will vary the applicable rate of pay for this role including an individuals experience knowledge and skillset as well as work location and available budget.

Rate Range: $30.65 to $46.00 per hour

Mahalo (thank you) for your interest in Tommy Bahama!

Tommy Bahama is an equal opportunity employer and does not discriminate against qualified applicants based on race color sex gender gender identity gender expression religious creed sexual orientation pregnancy national origin ancestry age military and veteran status marital status physical or mental disability protected medical condition genetic information reproductive health decision-making or any other characteristic protected by law. If you need an accommodation to complete an online application please contact the location you are applying to or send an email to our recruiting team at .

Tommy Bahama participates in E-Verify. Details in English and Spanish. Right to Work Statement in English and Spanish.