Gift Processing & Data Specialist

Friends of the Children Portland makes a long-term commitment to youth by pairing each child with a paid professional mentor from kindergarten through high school graduation. This 12½-year model focuses on consistent relationships and measurable outcomes in school relationships and well-being. Recognized as Oregons Most Admired Nonprofit for more than 10 years we work in partnership with caregivers schools and communities.

Role Summary

The Gift Processing & Data Specialist provides database and gift-processing support in collaboration with the Development Team to meet fundraising goals. This role coordinates with the Finance Team and is responsible for detail-oriented tasks in Raisers Edge NXT the use of various giving platforms and includes timely and accurate data entry database maintenance and gift back-ups and acknowledgment. This role is responsible for upholding gift acceptance and pledge handling policies.

This is a hybrid-remote position that generally requires 3 in-office days in Northeast Portland Oregon each week. This fluctuates depending on operating needs and supports after-hours and off-site events as necessary.

Job Responsibilities

Review verify and process pledges event contributions gifts-in-kind data imports grants matching gifts as well as DAF stock and wire transfers.

Ensure accurate gift revenue and reconciliation in collaboration with Finance team.

Update donor records and relationships based on gift information staff communication returned mail and research.

Set up and maintain giving platforms including complex event management tools.

Produce donor acknowledgement letters receipts pledge reminders/invoices and giving statements. Work with frontline team for special handling.

Generate pledge reminders according to installment schedules and alert Frontline team for additional follow up on outstanding pledges.

Provide exceptional donor-relations services with professional communications.

Respond to data requests in a timely manner.

Collaborate with Database Manager on customized campaign and forecasting dashboards.

Follow current industry best practices and maintain procedural and policy documentation.

Experience

Minimum of HS diploma or equivalent.

2-3 years of CRM gift processing and related experience in a development role

Knowledge Skills and Abilities

Recent experience with Raisers Edge NXT CRM pivot tables queries Omatic Cloud Power Automate and database best practices

Demonstrated nonprofit gift services experience handling large data volumes.

Ability to take initiative and work independently. Available for occasional early morning evening and weekend work for events and high-volume periods.

Preferred Skills Abilities and Experience:

Expertise in database queries and exports use of AI and other emerging tools.

Experience with donation and event bidding platforms like Greater Giving.

This position is represented by FriendsPDX Union Network. Union membership or dues-paying status are required upon hire to maintain employment.

We are an equal opportunity employer and consider applicants without regard for race religion national origin veteran status disability sex gender sexual orientation marital or familial status or other protected characteristics. We encourage persons with lived experiences in this field to apply and all employment decisions are based exclusively upon individual qualifications for the position.