Administrative Staff Assistant, DCSE Danville District, #W1380

Title: Administrative Staff Assistant DCSE - Danville District #W1380

State Role Title:Gen Admin Supv I/Coord I

Hiring Range: $46000 - $60000 per year (salary commensurate with experience)

Pay Band: 4

Agency: Department of Social Services

Location:DCSE DANVILLE

Agency Website:

Recruitment Type: General Public - G

Job Duties

At the Virginia Department of Social Services we put people at the center of everything we do. We believe that every Virginian can live a life of dignity and that all voices ideas and experiences contribute greatly to our pursuit of excellence. Inspired by continuous improvement we commit ourselves to listening learning and cultivating environments of trust respect and positive engagement. Together we are mission-driven eager to achieve and passionate about bringing the best of who we are to those we serve.

We design and deliver high-quality human services that help Virginians achieve safety independence and overall well-being. We are a $2 billion agency one of the largest in the Commonwealth of Virginia partnering with 120 local departments of social services and 31 community action agencies along with faith-based and non-profit organizations to promote the well-being of children adults and families statewide. We proudly serve alongside 1650 (state) and 12200 (local) human services professionals throughout the Social Services System who ensure that thousands of Virginias most vulnerable citizens have easy access to the services and benefits available to them.

The Virginia Department of Social Services (VDSS) engages families for success. Its Division of Child Support Enforcement (DCSE) manages nearly 246000 cases to ensure that child support payments of $598 million per year reach families across the Commonwealth.

Administrative Staff Assistant serves as:
Confidential Executive Assistant to the District Manager in DCSE District Offices.
Provides administrative and clerical support.

Duties may include:
Composing and processing correspondence.
Responding to requests for information.
Liaison with Human Resources and Office of General Services staff vendors leasing maintenance personnel.
Preparing and submitting monthly statistical reports.
Processing and tracking personnel vacancies.
Procurement in compliance with state procurement regulations.
Maintaining office supply inventory.
Coordinating travel arrangements.
Maintaining confidential files and assisting with training.

Administrative Staff Assistant will provide direct support to the Division of Child Support Enforcement.

Minimum Qualifications

Experience performing a variety of secretarial duties associated with the administrative duties of an executive office.
Considerable knowledge with and experience in Microsoft Office software programs.

KSAs and/or Competencies required to successfully perform the work:
Knowledge and ability to apply office administration principles practices procedures and systems.
Skill in use of Windows Office Suite skill in drafting formatting and editing written correspondence.
Knowledge of legal terminology and procedures.
Ability to plan prioritize and organize workflow to accommodate peak periods ability to meet deadlines ability to maintain automated and manual files ability to adapt quickly and with few errors prepare required documents and process appropriately.
Ability to collect organize and document information.
Ability to make independent decisions.
Ability to interpret policy and procedures.
Excellent verbal and written communication skills; positive customer services skills.
Exceptional organization skills and professional demeanor when dealing with Department and Division personnel and the Divisions clients.
Ability to handle a wide range of sensitive communications and situations.
Ability to manage procurement and travel expenditures and meet all deadlines.
Ability to be flexible and adapt to change.

Additional Considerations

Not Applicable

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Selected candidate(s) must successfully pass a fingerprint-based criminal history background check. A record of criminal history does not automatically bar an applicant from consideration. Employment verification will be conducted to include current/previous supervisory employment reference checks.

VDSS will record information from each new employees Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

This position may be eligible for telework opportunities; availability hours and duration will be in accordance with the Commonwealths Teleworking policy.

To be considered for this position you must submit a Commonwealth of Virginia application or resume through the on-line Virginia Jobs (PageUp) employment site no later than 11:55 p.m. on the closing date listed. Each application is reviewed for documentation that shows the applicant meets the minimum and additional considerations as stated in the job announcement. The decision to interview an applicant is based on the information provided. Multiple positions may be filled from this recruitment within 90 days of the closing date.

The Virginia Department of Social Services (VDSS) is an Equal Opportunity Employer and encourages diversity within its workforce.

VDSS does not provide sponsorship.

VDSS is an official certified state agency that values the service and experience of our Veterans. As such Veterans are encouraged to apply and receive preference in the hiring process. AmeriCorps Peace Corps and other national service alumni also are encouraged to apply. Reasonable accommodations are available to applicants if requested during the application and/or interview process.

If you have been affected by Policy 1.30 Layoff as a state employee and possess a valid Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Card (Blue Card) you must submit this document through the Virginia Jobs (PageUp) employment site when you apply.

Contact Information

Name: VDSS - Division of Human Resources

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.