Procurement & Administration Officer
Job Location:
Monthly Salary:
Experience Required:
Posted on:
Vacancies:
Job Summary
Job Objective
We are seeking to engage a Procurement & Administration Officer who is responsible for driving efficient office administration with a strong focus on procurement inventory control facility coordination and general administrative support. The role ensures seamless office operations by managing purchasing activities supplier coordination and availability of essential office resources while maintaining a safe and well-functioning work environment.
Key Responsibilities
1. Procurement & Inventory Management (Core Focus)
- Lead the procurement of office essentials including diesel stationery PPEs branded materials consumables and other operational supplies.
- Source and engage vendors to ensure cost-effective and timely procurement of goods and services.
- Maintain and manage approved supplier relationships to ensure quality and consistency of supply.
- Monitor stock levels closely and ensure timely replenishment to prevent shortages or operational disruptions.
- Maintain accurate inventory records and ensure proper documentation of all purchases and usage.
- Conduct regular stock audits reconciliation and reporting of procurement activities.
2. Office Operations & Facility Management
- Ensure smooth day-to-day administrative operations.
- Oversee maintenance of office infrastructure and facilities (AC systems CCTV fire extinguishers generators etc.).
- Coordinate timely servicing and repair of office equipment and gadgets.
- Monitor diesel consumption and ensure uninterrupted supply for business operations.
- Maintain a clean safe and organized office environment.
3. Administrative Support Services
- Process and issue employee ID cards and branded materials promptly.
- Maintain proper documentation and filing systems (physical and electronic).
- Track and record distribution of office supplies and consumables.
- Support audit processes by ensuring compliance and proper documentation.
4. Compliance & Control
- Ensure adherence to company procurement and administrative policies.
- Maintain 100% accuracy in records and inventory documentation.
- Ensure zero regulatory infractions in administrative and procurement processes.
- Support cost control and efficiency initiatives within the department.
5. Other Duties
- Carry out any other duties as assigned by the Line Manager.
Requirements
- Minimum of OND in Business Administration or a related discipline
- Bachelors degree is an added advantage
- 12 years experience in an administrative role is preferred
Key Competencies
Technical Competencies
- Inventory and stock management
- Procurement processes
- Basic facility management knowledge
- Record keeping and documentation
Behavioral Competencies
- High attention to detail
- Strong organizational and time management skills
- Resourcefulness and problem-solving ability
- Strong interpersonal and communication skills
- Negotiation skills
- Stakeholder management
- Collaborative and supportive working style
- Integrity and accountability
Benefits
Required Skills:
Minimum of OND in Business Administration or a related discipline Bachelors degree is an added advantage 12 years experience in an administrative role is preferred Key Competencies Technical Competencies Inventory and stock management Procurement processes Basic facility management knowledge Record keeping and documentation Behavioral Competencies High attention to detail Strong organizational and time management skills Resourcefulness and problem-solving ability Strong interpersonal and communication skills Negotiation skills Stakeholder management Collaborative and supportive working style Integrity and accountability
Required Education:
Minimum: OND (Ordinary National Diploma) in Business Administration or related disciplineBachelors Degree is an added advantage
