Archivist

We are seeking an individual whois inspired by our mission and whose beliefs align with our core values ofintegrity compassion inquiry and courage and reflects our core competenciesto join Havergal College as an Archivist.This is a part-time permanent position.

Salary range for this position: Thefull-time annual salary range for this role is $70000 - $85000. The salarywill be prorated for the three days (3) per week part-time status of this role.

Why Havergal is the Place to Be

Founded in 1894 and located on abeautiful 22-acre campus in midtown Toronto Canada Havergal College is one ofCanadas pre-eminent independent schools for girls from Junior Kindergartenthrough Grade 12. At Havergal Collegewe believe that great schools are made up of great people. With a rich historyspanning over 130 years we are committed to offering a contemporary liberalarts education which is rooted in the Anglican mission isto prepare young women to make a difference. Through our outstanding academicand cocurricular programs and a cohesive and collegial team of faculty andadministration staff we nurture a culture of capability that fostersself-confidence leadership critical thinking and global-mindedness within ourstudents.

We take pride in attracting and retaininghighly-qualified faculty and administration staff to ensure that our schoolremains at the forefront of educational excellence. Join us in thistransformative journey of education working together to empower young women tomake a positive difference in our world.

We arecommitted to building adiverseworkforce and an inclusive believe that aninclusive environment fosters a culture of mutual respect creativity andinnovation collaboration and accountability. To this end we encourageapplications from all qualified candidates with a diverse range of experiencesand perspectives including women BIPOC (Black Indigenous and People ofColour) peoples LGBTQ2S and persons withdisabilities to join our thriving team. We seek candidates who are committedto nurturing a community where integrity compassion inquiry and couragethrive.

The Position:

The part-time Archivist is responsible for theacquisition preservation organization and accessibility of Havergalshistorical records and archives. This position plays a critical role insafeguarding the schools heritage supporting research and educationalinitiatives and promoting the understanding of our institutional history andbringing the stories of Old Girls/Alums to life for students staff and thewider community. This role reports intoAdvancement to ensure our historical narrative remains central to our communityengagement and philanthropic goals.

Specific Accountabilities:

Collection Management

• Developand maintain the schools archival collection including documentsphotographs artifacts and digital records.
• Assessand acquire new materials relevant to the schools history and mission.
• Establishand uphold archival policies and procedures to guide collection managementaccess and preservation.
• Staycurrent with archival standards and best practices.

Preservation

• Implementpreservation techniques to ensure the longevity of physical and digitalrecords.
• Monitorenvironmental conditions and implement measures to protect archival materialsfrom damage and ensure proper storage conditions.

Organization and Cataloging

• Classifyand catalog archival materials using appropriate standards and software.
• Createand maintain finding aids to facilitate access to the collection.

Access and Reference Services

• Assiststudents faculty and alumni in accessing archival materials for research andeducational purposes.
• Conducttours and presentations to promote awareness of the archives.
• Performgenealogical and historical research to verify legacy connections and schoolhistory for various departments.

Outreach and Education

• Developand implement programs to educate the school community about the importance ofarchives and local history.
• Collaboratewith teachers and departments to integrate archival resources into thecurriculum.
• Collaboratewith different school departments to ensure valuable historical materials aretransferred to the archives.
• Actas the primary respondent on archival research questions from the Havergalcommunity and the public.

Heritage and Curating

• Activelypromote the heritage of the school by weaving historical narratives intocurrent school life and events.
• Curateand develop new displays that promote the schools history and culture. Acreative approach to making history engaging for students and a passion forstorytelling
• Helpthe school community connect with and understand its traditions values andidentity through historical narratives and objects.
• SupportAdvancement and Old Girl/Alum events by providing archivalinformation/documents and preparing displays for these events.
• Supportthe Admission department with requests regarding applicants parents createcomposite pictures for the Marguerites and memory boards for Marguerite events.

Digital Archiving

• Managethe digitization of archival materials to enhance accessibility andpreservation.
• Overseethe development and maintenance of an online archival database to ensure thepreservation of born-digital materials like emails websites and digitalphotographs.

Qualifications Knowledge and Experience

• Mastersdegree in Archival Studies Library Science History or a related field.
• Minimumthree years experience in professional archival management includingpreservation techniques and digital archiving.
• Experiencecataloguing and organizing a collection of different media types.
• Strongcomputer experience (Google suite Word Excel) and analytical skills.
• Experiencein using an archival database.
• Strongorganizational skills and attention to detail.
• Excellentcommunication and interpersonal skills.
• Abilityto work independently and collaboratively in a school environment.
• Abilityto work and communicate with a variety of stakeholders within the schoolenvironment.
• Experienceworking with volunteers.
• Knowledgeof Canadian archival standards and practices is an asset.
• Experiencein an educational setting is an asset.

Demonstrated ability and commitment to theCore Competencies of;

• Collaboration & Teamwork
• Integrity & Trust
• Learning Agility
• Communication
• Growth Mindset
• Inclusive Excellence

Allqualified candidates are encouraged to apply and express their interest to HC Careers no later than April 24 2026. This posting is for an existing vacancy. We use an AI transcription tool for note-taking during theinitial telephone pre-screening. Candidate consent will be requested before thecall and refusal will not affect your application. If consent is declined anHR member will take manual notes.

Havergal College thanks all applicants inadvance.Only those candidatesselected for an interview will be contacted. Havergal College is an equalopportunity employer. We are committed to an inclusive barrier-freerecruitment and selection process and work environment in accordance with theAccessibility for Ontarians with Disabilities Act (AODA). We will be happy towork with applicants requesting accommodation at any stage of the you require accommodations please contact Cathy LeBlanc at ext. 6526 or by email at accessibility@.