Secretary Administrative Assistant to the Principal Princeton Intermediate School

Secretary - Administrative Assistant to the Principal - PrincetonIntermediate School

Start Date:07/01/2026

12 Month Position

Class IV of the Princeton Secretarial Association contract.

Hours: 6:45am - 3:15 pm Monday - Friday
Pay scale: $26.84 - $29.59 per hour

Seeking applicants with strong skills in communication technology use organization and time management.

Application Procedure:

To be considered for this position applicants must complete the online application at: Summary:

Under the direction of the Principal the Principal Secretary encompasses a variety of individual positions responsiblefor providing a variety of administrative and secretarial support functions for a Building Administrator where duties will vary from building to building. Positions assigned to this classification perform such representativetasks as: serving as the building office support lead; demonstrating an understanding of all building administrativesupport functions; serving as a liaison between building staff and the public; performing a variety of recordkeepingand database management activities; coordinating the Building Administrators schedule appointments andcorrespondence; assisting in the monitoring of building budgets and preparing purchase orders; coordinating thescheduling of paraprofessional and teaching substitutes; coordinating and making arrangements for specialevents/projects within the building.

Essential Duties and Responsibilities:

• Provides administrative support to the building administrator and serves as a resources and building lead for office support personnel.

• Prioritizes daily activities divides and delegates workload between office staff.
• Schedules and maintains the Principals calendar. Schedules teacher observations meetings or appointments.
• Screens incoming calls schedules appointments and directs individuals to appropriate persons as needed.
• Proofs edits and prepares correspondence and documents for the Building Administrator. Files and maintains correspondence files.
• Maintains and monitors the budget records for the Principal. Codes expenditures prints budget reports and tracks individual department budgets.
• Enters purchase orders and submits purchase orders to the Business Office.
• Prepares deposits from monies collected from field trips activity nights sports extra-curricular activities fundraisers yearbooks or other activities and submits to Business Office.
• Answers phones screens calls addresses questions from staff students parents or the public (e.g. Family Access questions delivers messages etc.).
• Monitors inputs staff absences leaves and staff request forms. Summarizes and submits data to payroll office.
• Assists in organizing and making arrangements for special events (e.g. commencement parent/student/staff handbooks.
• Performs a wide variety of recordkeeping and building level database management responsibilities.
• Maintains student records on Skyward by scheduling updating and reporting grades.
• Resolves student report errors/warnings issued by the State of MN MARSS systems. Identifies addresses and initiates changes and corrections.
• Assists and/or enters and reports student information to the State regarding homeless shared-time special education students; state numbers and transportation and other data requested by the State.
• Compiles updates classroom inventories by teacher for textbooks
• Oversees the substitute scheduling system (AESOP). Monitors system to assure coverage and if necessary contacts and schedules certified and non-certified substitutes. Assigns extra duty hours to in-house staff if substitutes are unavailable.
• Reviews and submits substitute employee times cards to payroll.
• Performs other duties of a comparable level or type as required.

Contact:Jason Senne Director of Human Resources or

Required Experience:

IC