Administrative Assistant Cooperative Education Office

Description:

Shawsheen Valley Technical High School is seeking a highly organized and professional Administrative Assistant for a school year position in the Cooperative Education (Co-op) Office. Reporting directly to the Cooperative Education Coordinator the Administrative Assistant works closely with students faculty school administration and external employers to help coordinate work-based learning opportunities and ensure program requirements are met.

The ideal candidate is highly organized collaborative and comfortable communicating with outside organizations including local businesses employers and community partners. The candidate will demonstrate excellent interpersonal skills and attention to detail. This is a school-year position for a total of 190 days per year with an 8-hour workday from 7am 3pm.

Key Responsibilities:

• Maintain accurate and up to date student co-op records including placement information employment data and eligibility documentation.
• Organize and file co-op agreements training plans evaluations timesheets and employer information in both digital and physical formats.
• Update student participation records in the schools student information system and co-op tracking logs.
• Assist with data collection and documentation needed for Chapter 74 compliance audits and program reviews.
• Ensure confidentiality and proper handling of student and employment records in compliance with school policies and FERPA.

Communication and Notifications

• Notify students of co-op placement status required paperwork deadlines and program expectations.
• Communicate with teachers regarding student co-op placements and program participation.
• Support communication between the Cooperative Education Coordinator guidance administration and vocational staff regarding student placement updates.
• Prepare and distribute routine correspondence emails and notices related to co-op activities and quarterly reports to administration.

Program Support

• Assist in tracking student eligibility and readiness for co-op participation.
• Provide logistical and administrative support for co-op meetings orientations and placement activities.
• Respond to routine inquiries from students teachers and staff regarding co-op procedures and documentation requirements.
• Support the Cooperative Education Coordinator with general clerical and organizational tasks as needed.

Qualifications:

• Proficiency in Aspen or similar school management systems.
• Proficiency in Microsoft 365.
• Exceptional multitasking abilities and organizational skills.
• Demonstrated patience professionalism and attention to detail.

Salary:

Salary and Benefits: The starting salary range for this position is $45729 to $53751 plus a $2250 Roster Bonus for the 2026-2027 school year. Salary and benefits in accordance with the clerical contract.

Shawsheen Valley Technical High School in accordance with Title IX of the Education Amendments of 1972 does not discriminate on the basis of sex sexual orientation gender identity sex stereotypes sex characteristics marital status familial status pregnancy or pregnancy-related conditions and prohibits sex discrimination in any education program or activity that it operates as required by Title IX including in admission and employment. Individuals may report concerns or questions to the Title IX Coordinator. The Notice of Nondiscrimination is located at .

Required Experience:

Junior IC