Program Coordinator

Job Summary

This position advances the mission of reducing food insecurity among older adults and families by managing and directing essential community nutrition programs. The role focuses on building reliable partnerships ensuring equitable and compliant program delivery and improving access to food through effective coordination training and monitoring. The position works across teams and with community partners to promote continuous improvement maintain regulatory alignment and ensure highquality service. Through engagement education and operational oversight the role ensures programs are responsive effective and grounded in community needs.

A Day in the Life

Program Coordination:

• Coordinate and oversee the Commodity Supplemental Food Program (CSFP) and Senior Congregate Program.
• Ensure the smooth operations of the programs.
• Maintain excellent relationships and communication with partners.

Compliance and Standards:

• Ensure compliance with Department of Human Services (DHS) and Regional Food Bank standards for the Commodity Supplemental Food Program and Senior Congregate Program.
• Work with partners to maintain 100% CSFP distribution.
• Aid in developing program strategies and plans.
• Accountable for training new program partners.
• Coordinate in-person and/or virtual training sessions for the program.
• Arrange DHS Civil Rights training for partners. Distribute program materials.

Monitoring and Evaluation:

• Conduct annual bi-annual or as needed site visits to partner locations. Check compliance with Department of Human Services and the Regional Food Bank standards.
• Place internal monthly orders for program partners.
• Partner with operations to ensure quality control and inventory for commodity box programs.

Regulatory Updates:

• Stay informed about changes in federal regulations.
• Update program partners policies and materials as needed.

Administrative Duties:

• Coordinate the creation of new program partner accounts in Navision.
• Establish delivery details between the departments involved.

Helpful Functions:

• Aid in research on senior food insecurity programs and services.
• Maintain involvement with appropriate senior-specific groups and organizations.
• Work with regional food pantries to improve services for seniors within the community.
• Assist with team projects as assigned.
• Promote senior programs at various community events.
• Program presentations to new partners and community groups as needed.

Cross Training & Team Engagement

• Share best practices between Moore Food & Resource Center (FRC) and Food for Senior team to improve program delivery.
• Facilitate joint training sessions to ensure both teams comprehend each others workflows and responsibilities.
• Develop & maintain mutual resources and toolkits for efficient case management and reporting.

Other Duties as Assigned

Duties and responsibilities may be added or changed at any time at the discretion of your supervisor formally or informally either verbally or in writing.

Required Qualifications

How you have spent your time:

• Earning a bachelors degree or gaining at least 4 years of relevant experience coordinating programs or equivalent combination of education training and experience.

Other Requirements:

• Proficiency in common office applications and database software (e.g. Microsoft Office CRM systems).
• Valid drivers license with a driving record that meets organizational standards.
• Commitment to advancing the mission of ending hunger.
• Ability to learn and adapt to new technologies.
• Ability to complete a background check motor vehicle record review drug screening and physical assessment as required for the role.
• Proven reciprocal and communication skills with the ability to adapt and tailor to diverse audiences.
• Demonstrated ability to develop longterm trustbased relationships with partner organizations and community contacts.

Safety Sensitive Designation

This position is classified as Safety Sensitive under Oklahoma law. Employees in safety sensitive roles perform duties where even a momentary lapse in concentration could result in injury to themselves others or cause environmental harm. The Regional Food Bank of Oklahoma is not permitted to hire applicants who hold a medical marijuana card for safety sensitive positions in compliance with state law.

Preferred Qualifications

How you have spent your time:

• Working in a nonprofit environment or community-focused organization focused on coordinating programs or a closely related field for at least 5 years.
• Proven experience as either a client or volunteer in a food pantry setting demonstrating direct knowledge of the services and operations involved.
• Solid comprehension of federal programming related to food assistance or similar initiatives.

Physical Demands

Maintain a stationary position for extended periods while performing work in an office or vehicle setting. Operate vehicles safely by monitoring surroundings reading signage and maintaining awareness of road conditions. Coordinate movements to manage vehicle controls and respond promptly to changes in traffic or environment. Perform tasks that involve coordination of multiple limbs and fine motor activities such as handling grasping and maintaining steadiness for moving objects. Move objects weighing up to 10 pounds occasionally which may include assisting with repositioning objects or yourself. Transition between stationary and other positions as needed during the workday. Access work areas and vehicles in a manner that aids job tasks which may involve adjusting body position in limited spaces. Respond promptly to environmental cues and maintain focus during complex tasks. Auditory attention to recognize signals alarms and spoken instructions that serve as key safety and maintenance indicators. Exchange information clearly in person or via devices in dynamic environments including those with background noise. Maintain concentration and alertness for extended periods to ensure safety and task accuracy. Follow safety protocols including wearing Personal Protective Equipment (PPE) when required by Environmental Health and Safety policies.

Well Take Care of You

The Regional Food Bank offers a combination of competitive benefit plans and work-life assistance:

• We provide 100% paid Medical Short-Term Disability and Basic Life and AD&D insurance for employees. Basic Life and AD&D coverage is also provided for eligible dependents.
• Dental and Vision benefits.
• Long-term disability
• Supplemental life insurance
• 401(K) retirement plan
• Paid parental leave
• Flexible spending accounts
• Holiday savings program
• Paid time off (based on years of service) and 11 paid holidays plus three floating holidays.
• Wellness events

Benefits will vary depending on the type of position and are subject to change at the discretion of the Regional Food Bank.

EEO & Accommodation StatementDiversity creates a healthier atmosphere: Regional Food Bank of Oklahoma is an Equal Employment Opportunity / Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race color religion sex age national origin protected veteran status disability status sexual orientation gender identity or expression marital status genetic information or any other characteristic protected by law. Consistent with the Americans with Disabilities Act (ADA) and applicable state laws it is the policy of the Regional Food Bank of Oklahoma to provide reasonable accommodation for qualified individuals with disabilities throughout the application process and employment. If reasonable accommodation is needed please contact Human Resources at