Recruiting Administrative Specialist

The MCS Group Inc. a certified Womens Business Enterprise is a nationally recognized provider of Litigation
Support and Management Services. For more than four decades we have served law firms insurance companies
corporations government agencies and educational institutions with cutting-edge technology and a comprehensive
breadth of services including eDiscovery facilities management records retrieval & analysis deposition services and
back-office solutions to help increase productivity while reducing operational costs.
MCSs success starts with the people that we employ. The primary role of the Administrative Support Specialist is to
support recruiting onboarding coverage dispatch and other Administrative Support functions of the Management
Services Division.

ESSENTIAL DUTIES & TASKS
Recruiting Responsibilities:
Coordinate recruitment activities including job postings and candidate communication
Support onboarding processes to ensure seamless integration of new hires
Maintain/Verify accurate employee records and compliance documentation
Collaborate with Divisional Leadership for workforce planning and talent acquisition
Coordinate Interview Schedules for GOM approvals
Develop and/or assist in developing and implementing administrative policies and procedures
Work with GOM and Admin Team on Site Requirements
Onboarding Support Responsibilities:
HR- Coordination
Pre-Hire Candidate Confirmation
Candidate Paperwork Confirmation
90 Day Employee Check In
Benefits Confirmation
Programmatic Responsibilities:
Coverage Dispatch Oversight: Coordinate the schedules of organizational floaters for the purpose of filling on-site
employee PTO vacancies etc. Manage daily absence notification by fielding calls email and text communication.
Ensure floaters with appropriate skillsets and qualifications are dispatched site locations as needed. Work with
staffing partners when needed to supplement MCS floater personnel. Communicate with managers GOMs and other
personnel to ensure floating personnel are meeting the requirements of each site manager and client. Communicate
assignment schedules to floaters and staffing partners (in advance when possible) typically at the beginning of each
week. Assist Director of Operations in the management of the floating team through input on performance support
with floater payroll etc.
Monthly management team building activity coordination
Manage the MCS Academy - Monthly reporting on employee completion and corrective actions
Safety Team participation
Other duties as assigned.
KNOWLEDGE SKILLS AND ABILITIES:
Minimum 5 years of related work experience
High School Diploma or equivalent
Associates Degree or Bachelors Degree preferred.
Strong knowledge of Microsoft Word Excel Outlook Teams and Adobe.
Excellent verbal and written communication skills.
Proficient in typing downloading organizing and managing electronic documents.
Ability to deal effectively with individuals at all organizational levels.
Good judgment and ability to make timely and sound decisions.
Creative flexible and innovative team player.
Requires skills in coordinating calendars and using multiple methods of communication to include email phone
and text/SMS messaging.
Leadership experience in a fast paced environment
Ability to work independently and as a member of various teams and committees.
The physical demands described here and representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations that do not cause an undue hardship on the
company may be made to enable individuals with disabilities to perform the essential functions as long as that would
not hinder or prevent performance of duties or be of safety concern.

Required Experience:

IC