Division Administrator

The Department of Internal Medicine is the largest and most complex Department in the Morsani College of Medicine with over 26 Divisions Programs and Centers/Institutes total human resources in excess of 1000 and an annual all-source budget in excess of $. The Departments ongoing growth includes the restructure of Cardiovascular Sciences from a separate Department to a Division support of the microbiome initiative and the execution of clinical research and education initiatives focused on COVID-19 and emerging infectious diseases.

The mission of the Department is to rank among the elite in the nation in the areas of education research and patient care. The Department provides education and training for a diverse group of medical students residents fellows and health personnel from USF and throughout the world.

The Departments research activities are numerous and involve both basic and clinical research activities in all subspecialties of Internal Medicine. Our NIH funding is in excess of $120 million over the past 3 years. Patient care occurs in our affiliated hospitals (including Tampa General Hospital H Lee Moffitt Cancer Center and Research Institute James A Haley VA Hospital Florida Hospital) as well as our state-of-the-art ambulatory health care centers. The Department also provides healthcare support and services via contractual arrangements with many diverse organizations. The US News & World Report recent rankings of our subspecialties include Nephrology at 18 and Gastroenterology at 24 and Primary Care at 67.

The Departments faculty represent a group of dedicated physicians that are well recognized as leaders in all three mission areas.

The Division Administrator directs all administrative and operational activities for one or multiple divisions fulfilling the educational research healthcare and quality missions at USF Health. The responsibilities of this position include administrative management of educational programs general operations financial management budget development fiscal and administrative compliance supervision of staff divisional human resource administration and recruitment and a key liaison for clinic operations. Serves as a strategic partner to the Chair Vice Chairs Department Administrator and other senior leadership and staff in the planning and implementation of policies programs and initiatives that support the primary mission areas of the department. The position reports to the Department Administrator and is directly responsible for ensuring that administrative and operational activities comply with Department university practice and educational policies and procedures. The position is responsible for the training and development of all direct reports and providing guidance/direction to other division level staff resources.

Serve as division administrator for one or multiple divisions with operational oversight for provider productivity clinic operation reporting and analysis workflow improvement new business opportunities contracts and funding support attainment of financial target margins financial reporting projections and budget for division operations revenue and expenses leading and adherence of financial austerity measures evaluation and attainment of operation efficiencies and expense savings strategic planning of division operation activities (existing and new) management and supervision of multiple support resources. Responsible for renegotiating contract increases for assigned divisions by working with the department our contract partners and legal.

Lead each Divisions strategic planning process by developing annual and long-term goals that align with the mission of the Department implement the strategies and action plans of each Division advise on actions to achieve success and monitor progress. Participates in other key department projects.

Maintain divisional compliance with faculty recruitment efforts including screening and reviewing applicant information scheduling and participating in interviews and facilitating search committee meetings. Develop faculty proforma for recruitment committee review that aligns with practice benchmarks. Personnel management of divisional staff including recruitment selection training development evaluation counseling disciplinary action(s) and termination compliance and reporting. Assess shortfalls in staffing hire/train/manager staff and lead strategic efforts for coverage and foster working relationships among groups.

Accountable for divisional fiscal matters including budget development budget monitoring and financial reporting purchasing decisions and processes accounts payable processing foundation support clinic productivity and revenue cycle operation activities at the divisional level. Prepare and present budget for assigned divisions and monitor compliance of each cost center within the approved budget.

Performs other duties as assigned.

MINIMUM:

This position requires a bachelors degree from a regionally accredited institution with a minimum of four years related exempt experience including two years of supervisory experience. Experience in academic medicine management.

SB1310 equivalency:

May substitute four years of direct experience for a bachelors degree.

PREFERRED:

MA or MHA (preferred)

Minimum years of experience noted in a senior level position with a proven track record and demonstrated leadership experience in academic medicine management decision-making multi-tasking planning & organization Problem solving analytical judgment interpersonal communication innovation & adaptability skills - all within a large complex time sensitive & pressure environment.

Substantial Clinical experience in inpatient outpatient and/or surgery environment including expertise in Clinical Operations Financial/Budgets and Business Management capacity.

Strong interpersonal and communication skills with the ability to collaborate effectively with diverse stakeholders and multiple partners across functional lines and external partners. Experience managing educational programs financial management budget development fiscal and administrative compliance in an academic environment.

Proven experience & record of achievement in similar academic healthcare setting is critical. Excellent planning organization management multi-tasking analytical problem solving communications & financial management skills. Ability to work under pressure with sound judgment. Innovative & entrepreneurial abilities are critical. Knowledge of USF Health and USF systems policies procedures and workflows.