Administrative Assistant Conservatory for the Performing Arts

The Conservatory for the Performing Arts at Stephens College is seeking a highly organized and proactive Administrative Assistant to oversee daily office operations and provide high-level support to the Dean and the Director of Recruitment and Retention. The ideal candidate will serve as a central point of contact for students faculty and external partners ensuring the administrative functions of the Conservatory run seamlessly.

Key Responsibilities

• Executive Support: Provide comprehensive administrative assistance to the Dean and Director of Recruitment including managing routine correspondence preparing programs and drafting memorandums.
• Office Operations: Coordinate daily office functions manage departmental purchasing for classroom and office supplies and oversee student work-study staff.
• Event & Travel Coordination: Manage travel logistics for recruitment events and the Deans office. Play a lead role in coordinating major events including Preview Days and Accepted Student Days.
• Facilities & IT Liaison: Initiate and track IT and Facilities work orders to ensure an optimal environment for students and staff.
• Interdepartmental Support: Manage other specialized administrative projects and duties as assigned to support the Conservatorys mission.

• Experience: Minimum of 2 years in an administrative role or a comparable professional environment.
• Education: Bachelors degree preferred.
• Technical Proficiency: Advanced skills in Microsoft Office Suite Google Workspace and Canva.
• Communication: Exceptional interpersonal written and group communication skills.
• Professionalism: Proven ability to manage high-touch customer service interactions with a professional demeanor and detail-oriented approach.
• Diversity & Inclusion: Demonstrated ability to work effectively within a diverse and inclusive environment.

Founded in 1833 Stephens College is the second-oldest womens college in the United States dedicated to providing innovative experiential and career-focused education across various disciplines. Located in Columbia Missouri Stephens College continues to be a leader in womens education fostering a community where students are empowered to lead innovate and excel. The college also provides flexible co-educational masters degrees and certificates for working professionals and is home to the co-educational Conservatory for the Performing Arts at Stephens College.

Ranked (over and over again) as one of the best college towns in America Columbia Missouri is home to 36000 college students and 118000 residents. Columbia conveniently located approximately 100 miles from both Kansas City and St. Louis has it all: big-time college sports film music and arts festivals a high-energy arts community amazing recreation and a great downtown with lots of places to eat shop snack and check out the latest bands. The Columbia community offers outstanding health care options as well as excellent educational opportunities for every level of student (including our own Childrens School).

Be a part of this amazing community of innovative thinkers doers and dreamers.

Stephens is an Equal Opportunity Employer and will recruit and employ qualified personnel without regard to race color religion sex sexual orientation national origin age disability or status as a veteran.