Instructional Manager

Job Description

The Instructional Manager with emphasis on Phase 3 leads the execution and coordination of academic operations for the post-clerkship phase of the Virginia Tech Carilion School of Medicine (VTCSOM) undergraduate medical education program.

Phase 3 represents the final stage of medical school focused on advanced clinical experiences electives and preparation for the transition to residency. This role ensures the effective delivery of these experiences by managing scheduling systems coordinating courses and events supporting faculty and students and maintaining the operational infrastructure that underpins student progression.

The Manager serves as the central operational lead for Phase 3 exercising independent judgment to oversee processes related to electives assessments learning systems and student support. This position reports to the Phase 3 Director and the Senior Director of Educational Affairs and collaborates closely with Phase 2 leadership other educational leaders and support personnel coordinators elective directors and curriculum governance committees to ensure continuity across phases and a high-quality learner experience. This position requires strong organizational skills the ability to manage multiple priorities and time-sensitive responsibilities close attention to detail and advanced communication and teamwork skills.

Required Qualifications

Bachelors degree in education healthcare administration or a related field or equivalent combination of education and experience.
Experience working in an office or a diverse academic environment
Experience and/or certification in common office software such as Microsoft Office (Outlook Excel Word) Adobe Acrobat Zoom and Google Workspace.

Preferred Qualifications

Experience working in a medical or medical education environment
Experience and competency in common educational software systems such as Canvas One45 Elements Teams and HokieMart/Emburse
Familiarity with accessibility best practices for Word and PDF instructional materials
Experience with basic A/V troubleshooting (projector laptop/computer etc.) and experience with supporting multi-room sessions.

Pay Band

N/A

Overtime Status

Exempt: Not eligible for overtime

Appointment Type

Regular

Salary Information

Starting at $54000 based on experience.

Hours per week

40

Review Date

5/20/2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

Virginia Tech Carilion School of Medicine:

In partnership with Carilion Clinic Virginia Tech and the Fralin Biomedical Research Institute at VTC VTC School of Medicine is a cornerstone of one of the nations premier health and biomedical research ecosystems. Located in Roanoke Virginia in the heart of the Blue Ridge Mountains and 40 miles from the Virginia Tech main campus in Blacksburg VTCSOM provides abundant opportunities to deliver innovative discovery-based medical education in a community-based picturesque setting.

Its innovative curriculum includes robust longitudinal mentored research training and a major curricular emphasis on health systems science and interprofessional practice. Students are attracted to VTCSOM for its 99% match rate including competitive specialties and programs. With a 2.3% acceptance rate VTCSOM receives over 6400 applications and is poised for continued enrollment growth.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.