Senior Audit Assistant

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Senior Audit Assistant is assigned in the Office of the Auditor General (OAG). You will be based at our Headquarters in Manila Philippines.

You will report to the designated International Staff and senior officer.

Your Role

As a Senior Audit Assistant you will provide administrative and operational support services for OAG teams collect and consolidate information across teams for analytical purposes and coordinate matters relating to different team activities.

You will:

• Prepare format proofread and submit correspondence and documents for supervisors on time in compliance with ADB standards and the Handbook on Style and Usage.
• Coordinate administrative workflows document circulation and information flow across digital platforms.
• Manage supervisors schedules including coordinating with clients holding meetings and relaying instructions to concerned staff.
• Coordinate division/office/department meetings and activities including meeting arrangements and followthrough with concerned staff.
• Manage office filing systems including retrieval and archiving of physical and electronic records following ADB procedures.
• Maintain SharePoint folders and documentation repositories and help prepare materials for meetings.
• Collect analyze and extract data from ADB systems and databases to support OAG biannual ad hoc and auditrelated reports.
• Maintain OAG electronic databases by ensuring accurate data entry efficient retrieval and reporting readiness.
• Support audit activities by gathering information preparing supporting documents querying systems and assisting with basic audit procedures data analysis and documentation of results.
• Coordinate mission travel arrangements bookings processing and collaborate with Front Office on budget monitoring.
• Provide backup support to other assistants in the latters absence.
• Perform other administrative tasks reflected in your workplan.

You will need:

• Bachelors degree in business administration or related field with auditing and accounting subjects is preferred;
• At least 5 years work experience in secretarial and coordination work;
• Proficiency in computer-based applications (e.g. Microsoft Suite)
• Working knowledge in maintaining and administering databases and other information systems;
• Written and verbal proficiency in English including good memo composition editing and proofreading skills;
• Demonstrated capability to strict adherence to managing sensitive information;
• Demonstrated capability to manage priorities and workload independently within general schedule of work instructions and standardized practices;
• Capability to exercise judgment on matters requiring urgent attention;
• Demonstrated capability to coordinate tasks among administrative assistants and liaise within the work location.
• Experience contributing as a constructive team member and collaborating with colleagues from diverse cultural/national backgrounds.
• Experience with the role and function of the division/office/department or similar functions in a multilateral development bank and a good general understanding of its mandate and purpose;
• Please refer to the link for ADB Competency Framework for TL2.

Benefits

ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADBs standards and comparator markets taking into account your qualifications and experience.

• Retirement plan
• Medical and health benefits
• Paid leave (including parental)
• Life and other insurance plans
• Staff development

Additional Information

This appointment is open to internal and external applicants.

This is a fixed term appointment with option to renew initially for a period of up to 3 years or up to the Normal Retirement Date (NRD) whichever comes earlier for the purpose(s) and conditions determined by ADB in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB based on factors including but not limited to the requirement of Staffs particular blend of skills and experience for the medium-term work program of the organizational unit sufficient funding to cover the renewed period and Staffs performance and suitability for employment. There is no limit to the number of renewals up to NRD. However this appointment is not convertible to a regular appointment.

About Us

ADB is a leading multilateral development bank supporting inclusive resilient and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together ADB harnesses innovative financial tools and strategic partnerships to transform lives build quality infrastructure and safeguard our planet. Founded in 1966 ADB is headquartered in Manila and owned by 69 members50 from the region.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart please click here.

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial ethnic religious and cultural background gender sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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