Paralegal Conveyancing Assistant

Job Type: Full Time

Work Set-up: Work From Home

Work Schedule: Monday Friday 07:00 am 03:30 pm PHT

Salary Budget: Php 35000..00

Our Victorian based client is seeking a highly organised proactive and detail-oriented Paralegal/ Conveyancing Assistant to become an integral part of their growing team.

This role is far more than a traditional administrative position. The successful candidate will take ownership of the operational management of the Principal Solicitors files from instruction through to settlement allowing the Principal Solicitor to focus on legal advice negotiations client relationships and business growth.

The ideal candidate will have experience working within an Australian conveyancing practice possess strong knowledge of Victorian conveyancing processes and be highly proficient in LEAP Legal Software PEXA and related property systems. Exceptional attention to detail excellent written and verbal English communication skills initiative and a genuine commitment to client service are essential.

QUALIFICATIONS:

• Minimum of 1-3 years experience working within an Australian conveyancing or property law practice.
• Previous experience managing Victorian conveyancing matters is highly regarded.
• Strong working knowledge of LEAP Legal Software.
• Experience using PEXA for electronic settlements.
• Experience preparing Transfer of Land documents Duties Online (SRO) transactions and settlement statements.
• Excellent written and verbal English communication skills.
• Exceptional organisational skills and attention to detail.
• Ability to prioritise multiple files while meeting strict contractual deadlines.
• Strong initiative with the ability to work independently.
• A genuine commitment to delivering exceptional client service.

RESPONSIBILITIES:

A. File Management

• Manage conveyancing files from instruction through to settlement.
• Monitor all contractual dates including finance building inspection and settlement deadlines.
• Ensure every file progresses proactively and that no critical deadlines are missed.
• Liaise professionally with clients estate agents lenders mortgage brokers and government authorities.
• Escalate legal issues promptly to the Principal Solicitor.

B. LEAP & Matter Management

• Open and establish new matters in LEAP Legal Software.
• Conduct conflict checks and creates electronic file structures.
• Prepare Client Authorisations welcome correspondence and initial client documentation.
• Request and verify 100 points of identification.
• Maintain accurate file notes correspondence and diary entries.
• Ensure all contractual dates and follow-up tasks are correctly recorded.

C.PEXA & Settlement Preparation

• Open and manage PEXA Workspaces.
• Prepare Transfer of Land documents.
• Prepare Duties Online (SRO) transactions.
• Prepare Digital Duties Forms.
• Prepare settlement statements.
• Prepare ATO Clearance Certificate applications.
• Assist with settlement preparation and post-settlement documentation.

D. Client Communication

• Provide exceptional communication throughout every transaction.
• Respond promptly to client enquiries.
• Prepare professional correspondence and emails for solicitor review where required.
• Keep clients informed throughout the conveyancing process.
• Deliver a consistently high standard of client service and support.

E. Practice Support

• Follow up outstanding matters with banks brokers councils water authorities and estate agents.
• Maintain task lists and diary systems.
• Assist with document production and file management.
• Support the continuous improvement of internal systems and workflows.

Why Join Boomering

1. Genuinely caring Leadership Team
2. Competitive salary package
3. Company-provided full set-up for desktop/laptop with a back-up internet
4. Free pre-employment Medical Assessment (T&C apply)
5. HMO on the first day of hire
6. 15 Vacation Leaves and 5 Sick Leaves
7. Annual Performance Reviews
8. Unlimited Employee Referral Incentives
9. Employee Loan Facilities
10. Social Clubs and Interest Workshops
11. Company events where you get a chance to win amazing prizes and be rewarded for your outstanding performance.
12. Statutory Benefits: Maternity Paternity and Solo Parent Leaves Magna Carta for Women Retirement Benefits OT and Premium Pay

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