Lease Administration Analyst

Detail-driven data-savvy and comfortable navigating complex real estate environments This role is for you.

As a Lease Administration Analyst youll act as a strategic connector across Real Estate Finance and Operations. Youll transform complex lease agreements into reliable decision-ready insights ensure the accuracy of billed charges (operating costs taxes and percentage rent) and orchestrate landlord follow-ups with accountability. Youll surface discrepancies identify rent-reduction opportunities and actively contribute to portfolio cost optimization.

Youll also play a key role in lease accounting (IFRS 16) reconciliations and strategic reporting.

Tasks and responsability:

• Lease Interpretation & Database Management Read and interpret leases and related documents; identify critical information and action dates and maintain accurate lease administration records relied upon by Real Estate Finance and Operations.

• Rent Charge Analysis Analyze and validate rent charges including operating costs (CAM HVAC electricity) and tax invoices (realty and school tax); resolve discrepancies and negotiate billing amendments to ensure lease compliance.

• Rent Reduction Monitoring Identify and action rent-limiting opportunities (vacancy sales performance rent-free periods applicable maximums) for the authorized period.

• Landlord Invoicing & Recovery Prepare and track landlord invoices for tenant inducements chargebacks and liquidated damage claims; expedite recovery of allowances per lease terms.

• Percentage Rent Calculate percentage rent per lease terms; coordinate annual sales certification with auditors respond to landlord inquiries and report certified sales.

• Lease Accounting Support (IFRS 16) Maintain IFRS 16 lease data and accruals; prepare journal entries (percentage rent prepaid rent reclasses) perform cross-system validations and reconcile GL balances.

• Reporting & Analysis Contribute to monthly/quarterly reporting and generate ad-hoc reports (database tools and/or Excel) supporting rent rolls renewals and termination rights.

Qualifications :

• Bachelor of Commerce or equivalent with strong accounting knowledge.
• Minimum 5 years of relevant experience.
• Retail lease administration experience and expertise with lease lifecycle software are strong assets.
• Demonstrates strong analytical thinking and sound decision-making skills.
• Communicates with clarity and confidence both verbally and in writing.
• Bilingualism (both French and English) is required due to our Canada-wide operations.

Additional Information :

What Sets Us Apart:

• Ultimate Flexibility*: Enjoy a hybrid work environment that ensures the perfect balance between work and personal life.
• Well-Being First: Access a comprehensive benefits program designed to take care of you.
• Flexible Time Off*: Paid leave sick days and vacation time to recharge and spend quality time with loved ones.
• Exclusive Discounts*: Enjoy 50% off regular-priced items from PENN. Penningtons Reitmans and RW&CO.
• Referral Rewards*: Refer your professional network and earn a bonus for helping us grow our talented team
• Growth opportunities*: Annual bonuses career advancement and tuition reimbursement to help you reach your professional goals.

*Certain conditions apply

Total rewards are aligned with your employment status offering different perks depending on whether youre full-time part-time or under contract.

Reitmans (Canada) Limited is an equal opportunity employer committed to a diverse inclusive and accessible workplace where everyone belongs. If you are contacted for an employment opportunity please advise us of any accommodation required throughout the recruitment process. All information provided will be kept confidential and used solely to support an accessible candidates experience.

The use of Artificial Intelligence may be used for candidate screening purposes.

We thank all applicants. Only selected candidates will be contacted.

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Remote Work :

No

Employment Type :

Full-time