Events Administration and Operations Coordinator

Were looking for an Events Administration and Operations Coordinator to support the smooth day to day running of a busy events operation within the London offices of a leading financial services firm. If you love keeping things running seamlessly behind the scenes and take pride in delivering a polished professional experience this role is for you.

As the Events Coordinator youll be the engine behind the operation keeping processes tight communication flowing and every event experience aligned with the firms high standards of service and operational excellence. Youll also play a key role in improving systems and workflows as the team continues to evolve.

What youll be doing

• Maintaining accurate records databases and filing systems
• Coordinating schedules bookings and operational calendars
• Preparing essential operational documents such as reports schedules checklists and logs
• Liaising with internal teams suppliers contractors Hospitality IT and AV to support flawless delivery
• Ensuring operational procedures and systems are followed consistently
• Supporting compliance with health & safety data protection and organisational policies
• Tracking operational issues and escalating concerns to management when needed

Hours:  40 hours per week with shifts from Mon-Fri. Please note that flexibility to work in the evenings to cover events outside of the core operating hours between 7.30am and 6pm is regularly required.
Salary: 34000

Qualifications :

Were looking for someone who brings both skill and energy to the role a natural organiser with a sharp eye for detail and a calm confident approach to busy days.

Essential Experience

• Previous experience in an administrative office support or coordinator role
• Proven ability to manage diaries schedules and bookings
• Experience handling correspondence phone calls and email enquiries
• Strong background in maintaining accurate records databases and filing systems
• Confidence preparing documents reports and basic financial paperwork
• Experience liaising with internal teams clients suppliers or external stakeholders
• A track record of working effectively in fast paced or deadline driven environments
• Familiarity with standard office systems processes and procedures

Skills & Attributes

• Excellent organisational and time management skills
• Strong administrative capability with high attention to detail
• Ability to juggle multiple tasks and prioritise effectively
• Comfortable working under pressure while maintaining professionalism
• Clear confident communication skills
   

Additional Information :

Whats in it for you

• Excellent holiday allowance
• Pension contributions
• Life insurance
• Enhanced annual leave
• Recommend a Friend Bonus Scheme
• Thank you voucher scheme.
• 24-hour personal helpline for employees providing counselling & information services.
• Access to Choices our discounts and benefits platform which offers you fabulous savings for thousands of high street retailers hotels cinemas and many more.
• Our Training Academy provides excellent training and development opportunities for our people.

Remote Work :

No

Employment Type :

Full-time