Executive Administrative Assistant (Contract)

A leading healthcare provider in the greater Sacramento region is seeking an experienced Executive Assistant to provide high-level administrative support to a Physician and Chief for approximately 7-months. This role joins a collaborative team of five Executive Assistants who support a fast-paced evolving healthcare provider department. The ideal candidate thrives in dynamic environments communicates openly and brings a positive solutions-oriented mindset to shifting priorities and last-minute requests.

• 7-month Contract
• Pay: $36/hour
• Onsite Roseville & Sacramento

Primary Responsibilities

• Coordinate meeting logistics including scheduling materials and follow-up
• Manage MS Teams and all virtual meeting operations
• Arrange catering and food orders for meetings and events
• Serve as the primary point of contact between the department and outlying facilities
• Prepare and submit expense reports
• Support event coordination including dinners and special engagements
• Navigate between Roseville and Sacramento medical centers as needed
• Provide occasional support for evening meetings (approx. 23 per month)
• Deliver consistent high-quality administrative support throughout the maternity leave period (through November)

Skills & Qualifications

• 5 years of Executive Assistant or senior administrative support experience
• Strong proficiency in Office 365 and modern workplace technology
• Proven ability to work effectively within a tight-knit executive administrative support team
• Excellent communication skills and a collaborative team-first approach
• High energy thrives in fast-paced environments with constant activity
• Flexible adaptable and comfortable with evolving priorities
• Positive growth-oriented mindset able to handle change with professionalism
• Proactive communicator who asks questions seeks clarity and ensures all details are captured to execute tasks successfully