Executive Administrative Assistant

We are recruiting for a highly organized detail-driven Executive Administrative Assistant to support our downtown Sacramentobased client. This role provides critical support to executive leadership and key governance bodies while contributing to a collaborative service-oriented team environment. The ideal candidate will have executive leaders board management from legislative environments supporting campaign election process. The Executive Administrative Assistant brings exceptional judgment strong communication skills and the ability to manage complex administrative workflows with accuracy discretion and professionalism.

The Executive Administrative Assistant delivers comprehensive administrative organizational and logistical support to the Executive Office including officers the Board of Directors Delegate Assembly and committees. Key responsibilities include coordinating meetings and events preparing and proofreading documents managing correspondence maintaining accurate records and supporting special projects. This position also plays a vital role in supporting leadership activities and ensuring the smooth execution of high-visibility meetings and organizational functions.

• Salary: 30/hour
• Hybrid (3 days onsite 2 days remote)
• Sacramento
• Direct Hire

Key Responsibilities

• Provide comprehensive administrative and organizational support to executive leadership officers Board of Directors Delegate Assembly and committees including meeting coordination and documentation.
• Prepare edit proofread and finalize correspondence agendas presentations minutes and other materials with accuracy and professionalism.
• Manage calendars travel logistics onsite meeting support and follow-up actions while anticipating leadership needs and ensuring smooth operations.
• Maintain accurate records and data through consistent entry tracking reporting and cross-departmental administrative support.
• Coordinate meeting logistics event setup and special projects while upholding organizational values policies and service standards including occasional travel and overtime.

Qualifications

• Associate degree or higher (or equivalent experience) plus at least three years of progressive administrative support experience ideally in nonprofit education or legislative environments.
• Strong knowledge of nonprofit governance office administration recordkeeping business correspondence and modern office software including high proficiency in Microsoft Office.
• Excellent written and verbal communication skills with the ability to draft correspondence manage confidential information and provide high-level customer service.
• Demonstrated ability to prioritize multiple projects meet deadlines maintain accuracy and work effectively in fast-paced team-oriented environments.
• Ability to travel work occasional overtime and perform physical requirements such as sitting for extended periods using office equipment and lifting up to 25 pounds.