Coordinator, Administrative II

GENERAL SUMMARY OF POSITION:

Under the direction of the Associate Vice Chancellor/Director or designee the Administrative Coordinator performs complex and varied duties associated with the coordination of departmental administrative functions.

MAJOR RESPONSIBILITIES:

• Participate in the planning and organization of all office functions; including budgeting policies procedures and procurement
• Compile budget information support department accounting and assist with all fiscal projects
• Monitor the disbursement of funds to determine appropriateness of expenditures and compliance within budget
• Coordinate travel
• Perform complex and varied executive/administrative functions which require a high degree of independent action
• Design and produce graphics using a variety of software applications
• Train staff in both basic and enhanced use of software applications
• Oversee train and monitor clerical staff
• Maintain confidentiality and safeguard department records regarding employee job descriptions performance appraisals and other sensitive information
• Set priorities and procedures for accomplishing tasks assign and coordinate support staff activities and manage the work flow of the department
• Respond to emergencies independently prioritize activities in the absence of the department heads and effectively coordinate other resources when necessary
• Act as a liaison and respond to the requests of constituent groups senior leadership and employees within the organization
• Performs other duties as required.

REQUIRED QUALIFICATIONS:

• Bachelor of Science degree in a related field or equivalent experience
• 1-3 years of experience in executive/administrative coordination or related experience
• Excellent word processing and spreadsheet skills
• Strong grammar spelling and oral and written communication skills required
• Demonstrated the ability to organize and manage a complex office environment with minimal supervision
• Demonstrated initiative and independent judgment in organizing and completing projects.

Ideal candidate will have experience with Insurance Billing point & click EMR.