Administrator

Job ID:41558

Administrator
Lloyds Register

Location: Mumbai India

What were looking fora
Were seeking a proactive and organised Administrator to provide high-level administrative support to the FOBAS team in Mumbai. You will work with autonomy over your workload delivering efficient administrative coordination in line with defined procedures and business requirements.

This role supports the smooth running of day-to-day operations including administrative invoice logistics and data entry activities while ensuring deadlines and service standards are consistently met.

What we offer you
The opportunity to work for an organisation with a strong sense of purpose driven by values and a commitment to a safer world.

A full-time permanent role within a global team that encourages professional and personal development.

The ability to make a meaningful impact by supporting a specialist maritime service team delivering value to clients worldwide.

The role
Administrative Support & Process Improvement:Provide end-to-end administrative support for the FOBAS team ensuring work is completed accurately and on time. Identify and suggest improvements to administration processes and procedures and support Co-ordinators/managers with implementation of updated processes within the team.

FOBAS Administration & Invoice Support:
Assist with FOBAS administrative activities including invoice-related functions documentation control and coordination of internal approvals in line with business procedures.

Logistics & Operational Coordination:
Support FOBAS logistics requirements as directed by the Logistics Manager including liaison with couriers and suppliers tracking shipments and ensuring timely delivery of required items and documentation.

Client Data Entry & Database Updates:
Assist FOBAS Fuel Consultants with accurate data entry into client databases ensuring data quality and compliance with required formats and deadlines.

Stakeholder Management & Query Resolution:
Deal with basic queries and build effective working relationships with suppliers couriers and internal/external clients. Support resolution of service issues and ensure communications are handled professionally and efficiently.

Planning Documentation & Compliance:
Ensure documentation data and tasks are planned evaluated and processed in accordance with local business requirements agreed deadlines internal procedures contractual obligations cost structures and budget constraints.

General Team Support:
Assist with any other administrative requirements that the FOBAS team may require as directed day-to-day by the FOBAS management team.

What you bring
Previous experience in an administrative coordination or office support role.

Strong organisational skills with the ability to manage multiple priorities and deadlines.

High attention to detail particularly when handling documentation invoices and data entry.

Confidence working with internal systems and client databases (MS Office proficiency required).

Strong communication skills and the ability to build relationships with internal and external stakeholders.

A proactive approach with the ability to work independently and suggest process improvements.

Experience supporting logistics coordination invoicing or operational administration (desirable).

You are someone who:
Takes ownership of administrative tasks and delivers consistent high-quality outcomes.

Works effectively under pressure and manages competing priorities.

Builds strong working relationships and communicates clearly.

Is process-driven detail-oriented and committed to meeting deadlines.

Enjoys working as part of a collaborative professional team environment.

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About us

We are a leading international technical professional service provider and a leader in classification compliance and consultancy services to the marine and offshore industry a trusted advisor to our customers helping to design construct and operate their assets to the highest levels of safety and performance. We are shaping the industrys future through the development of novel and innovative technology for the next generation of assets while continuing to deliver solutions for our customers every day.

Be a part of

Lloyds Register is wholly owned by the Lloyds Register Foundation a politically and financially independent global charity that aims to engineer a safer world through promoting safety and education. For a thriving ocean economy Lloyds Register colleagues and Lloyds Register Foundation work together to fund research foster industry collaboration and develop action-oriented solutions to make the world a safer place.

Want to apply.

Here at Lloyds Register we care we share and we do the right thing in every situation. Its ingrained in our culture and everything we do. We are committed and continually strive to lead with our values that empower and enable an inclusive environment conducive to your growth development and engagement. It doesnt matter who you are what you have experienced how you identify how old you are where you are from what your beliefs are or how your brain or body works the diversity of our colleagues is fundamental to our futures and the changes we can make together. Our inclusive culture allows us to connect together authentically and to be courageous and bold. We dont just talk about our differences we celebrate them!

We are committed to making all stages of our recruitment process accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application and we will do everything we possibly can to support you.

If you dont tick every box in these ads please dont rule yourself out. We focus on hiring people who share our goal of working together for a safer sustainable thriving ocean economy.

We care we share we do the right thing.

If you have further questions about this role please contact us atand we will respond to you as soon as possible.

Diversity and Inclusion at Lloyds Register:

Together we are one Lloyds Register committed to developing an inclusive and safe workplace that embraces and celebrates diversity. We strive to ensure that all applicants to LR experience equality of opportunity and fair treatment because we believe it is the right thing to do. We hope you do too.

As a Disability Confident Committed Employer we have committed to:

• ensure our recruitment process is inclusive and accessible.
• communicating and promoting vacanciesoffering an interview to disabled people who meet the minimum criteriafor the job.
• anticipating and providing reasonable adjustments as required
• supporting any existing employee who acquires a disability or long-termhealth condition enabling them to stay in work.
• at least one activity that will make a difference for disabled people.

Find out more about Disability Confident at: Copyright Lloyds Register 2024. All rights reserved.Terms of use..

The Lloyds Register Group comprises charities and non-charitable companies with the latter supporting the charities in their main goal of enhancing the safety of life and property at sea on land and in the air - for the benefit of the public and the environment. (Group entities).