Front of House Coordinator

Sydney - Australia

Monthly Salary: Not Disclosed

Posted on: 17 hours ago

Vacancies: 1 Vacancy

Job Summary

At HUB24 we empower our employees to bring their ideas and creativity to work. Rather than getting bogged down in bureaucracy and red tape we build a culture that supports our team members to have a real impact on our business and the success of our customers.

HUB24 Limited is a company listed on the Australian Securities Exchange (ASX: HUB)

THE HUB24 STORY

We think creatively and were not constrained by traditional thinking or barriers to success. Were led by experts realists with ideas grounded in commercial reality who are bold enough to visualise the future a little differently and to advocate for what matters to our clients. We are here to lead change and are committed to empowering better financial futures for more Australians.

Benefits and Life at HUB24

Learn more about our employee benefits HERE.

Job Summary:

We are seeking a polished and customerfocused Front of House professional to deliver an exceptional experience for clients visitors and team members at our 5 Martin Place Sydney office. This role is pivotal in creating a welcoming professional and seamless environment ensuring high standards across reception meeting rooms and all clientfacing areas. Working closely with the Office Assistant Office Manager and key stakeholders you will play an important role in upholding the presentation and service excellence of our workplace.

This is a parttime position working Monday to Thursday

Responsibilities:

Deliver a welcoming professional frontofhouse experience as the first point of contact for clients visitors and employees
Manage reception and the daytoday running of the office including meeting room setup scheduling and catering
Ensure clientfacing meeting rooms and shared spaces are maintained to a high standard and ready for use
Coordinate visitor arrivals access passes and security protocols to ensure a seamless experience
Support boardroom meetings and events including basic AV assistance and catering coordination
Receive sort and notify staff of incoming mail packages and deliveries
Support the Office Manager with Work Health and Safety requirements and undertake emergency warden and first aid training
Work closely with the Office Assistant and Office Manager to maintain a safe organised and wellpresented workplace

Requirements:

Proficient in MS Office and Adobe with confidence using internetbased applications and calendar management systems
Previous experience in an office or administrative role
Excellent personal presentation with strong written and verbal communication skills
Ability to build strong trustbased working relationships and establish professional credibility
Confident in influencing negotiating and communicating effectively with stakeholders at all levels
Proactive mindset with the initiative to identify administrative improvements and take ownership of processes
Strong organisational and timemanagement skills with a high level of attention to detail
Ability to maintain confidentiality and exercise discretion when working with clients employees and senior stakeholders

The Recruitment Process

Acknowledgement email once your application has been submitted.
Our Talent team will start reviewing your application. If unsuccessful you will be notified.
If your application progresses to the next stage our Talent team will be in touch to discuss your alignment with the role.
If youre a person with an impairment or disability this is an opportunity to share with us any accessibility requirements that you may have for the role.
Should you require any accommodations to the recruitment process please email and one of our team will contact you.
Interviews can happen virtually or face-to-face with the hiring manager or other members of the broader team. Depending on the role there may be more than two interviews.
Communication of outcomes to successful and unsuccessful candidates and feedback provided.

*As part of our process a police check will be conducted on all successful candidates*. Further details on our HUB24 Group Recruitment Privacy Collection noticecan be found here.

2024 CircleBackInitiative Employer we commit to respond to every applicant.

Endorsed by WORK180 we are proud to be recognised as an employer of choice for women.

We have been nominated and placed on theBOSS Best Places to work list.

Seek Star Awards 2024 - Nominated as a finalist for theBest Employer Brand Initiative

HUB24 is an equal opportunity employer.We are committed to creating an inclusive environment where diverse perspectives are valued and every individual is treated with respect. We welcome applications from people of all backgrounds including Aboriginal and Torres Strait Islander peoples people with disabilities people from culturally and linguistically diverse communities and people of all gender identities and sexual orientations. If you require adjustments to the recruitment process or have accessibility requirements please let us know were here to support you

Required Experience:

HUB24 leads the wealth industry as the best provider of integrated platform technology and data solutions. At HUB24 we know the smartest investments start with our are innovative and ambitious and we move fast.At HUB24 we empower our employees to bring their ideas and creativity to work. Rather tha...