Administrative Assistant II 529043

Pay Grade/Pay Range:Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization:206261 - Alabama Cntr for Real Estate (ACRE)

Normal Work Schedule:Monday - Friday 8:00am to 5:00pm

Job Summary:The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls emails and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers copiers fax machines etc.

Additional Department Summary:Prepares reports handle office administration set up and maintain files and attend meetings. Assists with the event planning from inception to day-of logistics. The position will be responsible for budgetary information and serve as a liaison between the Director and the Accountant.

Required Minimum Qualifications:High school diploma or GED and two (2) years of administrative experience; OR associates degree or higher.

Skills and Knowledge:Effective communication interpersonal and organizational skills. Ability to work with professional staff and student interns. Ability to make sound decisions in a fast-paced environment. Goal-oriented able to multitask prioritize and manage time effectively. Self-motivated and self-directed. Comfortable in both leadership and team-player roles. Working knowledge of various computer programs with proficiency in Microsoft Office Suite (Word PowerPoint Outlook and Excel). Must possess knowledge of federal and state grant management practices and budget management practices.

Preferred Qualifications:Experience with Google Apps for business University Banner 9 system and University contract management systems preferred.

Background Investigation Statement: Prior to hiring the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.