Executive Assistant

Executive Assistant

At the NSW Department of Education we educate and inspire lifelong learners from early childhood through schooling to vocational education and training.

• Ongoing / Permanent
• Location: Parramatta
• Salary : $ 99938 - $ 110271 Super flex leaves

About the role

We are looking for an organised proactive and tech-savvyExecutive Assistant (EA)to support a senior leader and ensure smooth coordination across a fast-paced and dynamic team. This is an extremely rewarding key enabling role for someone who thrives on staying across a constant flow of requests managing workflows and helping drive clarity and focus on strategic priorities.

You will:

• Track triage and assign incoming requests for the Executive Directors office internal directorates and external stakeholders.
• Proactively manage diary and task scheduling anticipating potential clashes and making informed adjustments.
• Ensure the Executive Director is fully prepared for key meetings with timely access to briefing materials talking points and relevant documents.
• Coordinate meeting agendas take and circulate notes and track follow-up actions to support accountability.
• Apply sound judgement to determine what to escalate when to hold and when to step in with a practical solution.
• Leverage digital tools to track approvals support delivery and maintain a clear overview of team and leadership priorities.

Please click here to review the roledescription

About you -

• Experience in a fast-paced executive support or coordination role ideally within government or a large organisation.
• Excellent organisational and time management skills.
• Strong communication skills and ability to work with senior stakeholders.
• High level of initiative discretion and judgement.
• Familiarity with managing executive workflows approval processes and strategic priorities.
• Sound knowledge of MS office especially Outlook and online planning software
• Knowledge of or experience working with Aboriginal communities and advocacy groups with a commitment to culturally responsive and respectful practices.
• Confidence in using modern digital collaboration and planning tools.

• Knowledge of and commitment to implementing the Departments Aboriginal Education Policy and upholding the Departments Partnership Agreement with the NSW AECG and to ensure quality outcomes for Aboriginal people.

Essential requirements of the role

• Hold a valid clearance to work with children (Working with Children Check for paid employment).
• Demonstrated understanding of and commitment to the value of public education.

Benefits

• Flexible working arrangements
• 35 hour working week
• Competitive salary sacrificing employers contribution to superannuation and annual leave loading
• Flex Leave entitlements generous holidays & leave conditions
• Opportunities for advancement and mobility across the Department to support your career growth

How to apply

• Attach a resume (maximum 5 pages) and a cover letter (maximum 2 pages) outlining how you meet the requirements and capabilities of this role.

Applicants are encouraged to prepare their application materials independently. The selection panel values authentic and personally written responses that reflect your own experience insights and alignment with the Departments values and priorities.

Please refer to the Applicants Guide to Applying to assist you with your application.

If you are an existing Education Support Staff (corporate staff) with the NSW Department of Education click here for instructions on how to submit your application.

All other applicants please submit your application by clicking Apply Now.

Note: the selection process will include a range of assessment techniques to assist in determining your suitability for the role. Successful candidates will be required to undertake pre-employment screening for this role which includes a National Criminal History Check.

This is a child-related role. As a condition of employment you will be required to provide a valid Working with Children Check (WWCC) Clearance number (for paid employment). Visit the website for more information.

Candidates must have Australian work rights (citizens permanent residents New Zealand citizens or a valid work visa). Ongoing (permanent) roles are open to Australian citizens and permanent residents and New Zealand citizens while temporary roles welcome applicants with a visa.

Closing date: Wednesday 29th April 2026 at 11:59pm.

For role enquiries please contact Phillip Leslie at

We welcome applications from people of all backgrounds including but not limited to Aboriginal and/or Torres Strait Islander people people of any age or gender people from culturally and linguistically diverse groups and/or from the LGBTQIA community veterans refugees people with disability people with sensory differences and neurodiverse people. If we can make some adjustments to our recruitment/interview process to better help you shine please reach out to the contact person for this recruitment details listed above. For more information visit the NSW Department of Educations Diversity equity and inclusion webpage.

A recruitment pool may be created through this recruitment process. A recruitment pool is a group of applicants who have been assessed and identified as suitable for this role and who may be considered for a range of similar roles including temporary term or ongoing roles over the next 18 months.