CS DTI Administrative Specialist
Job Summary
Introduction
Looking for a rewarding career in the fast-paced technology industry Look no further!
The Department of Technology & Information (DTI) is Delawares central IT organization committed to providing technology services and collaborative solutions for Delaware while working to improve the lives of Delawareans through advanced technologies that innovate government services.
Employment with DTI is an opportunity to work in a collaborative environment that offers opportunities for professional development. DTI employees have the chance to work with best in class IT companies offering our employees experience operating with some of the most talented in their field.
In addition to recruiting and retaining the best and brightest DTI acknowledges and values the diversity of our employees. DTI recognizes that fostering a diverse workforce provides remarkable benefits in terms of innovative thinking increased collection of skills and experiences greater teamwork and higher morale.
To learn more visit DTIs Website at offers a robust hybrid work policy for employees whose job duties are conducive to working remotely.
Summary Statement
- Maintains confidentiality and privacy of information.
- Creates official agency word processing documents databases spreadsheets original displays and presentations forms brochures and other publications using agency standard software packages.
- Reviews verifies accuracy and corrects errors in timesheet reporting and leave management systems for team staff and contractors as assigned.
- Serves as liaison with the public clients and customers agency staff vendors and contractors to exchange information and explain agency services laws rules regulations policies and procedures.
- Assures effective coordination of operational and administrative functions in DTI.
- Establishes tracking and monitoring systems and conducts follow up to ensure effective resolution of matters.
- Obtains organizes and drafts technical and administrative material necessary for public information or departmental use. Collects and compiles data to prepare reports and provide supporting documentation.
- Analyzes routine operating practices and procedures and makes recommendations to ensure smooth and efficient office operation. Maintains voicemail email calendars and scheduling for individuals conference facilities building operations and DTI management and staff. Facilitates meetings videoconferences teleconferences and other aspects of operational effectiveness.
- Maintains and controls data and/or filing systems to ensure effective accurate and easily retrievable documentation of operations program and project activities.
Job Requirements
- Six months experience in coordinating office activities such as planning meetings or conferences tracking workflows and follow up composing meeting notes establishing and maintaining filing or record systems and directing and explaining services to the public or clients/customers
- Six months experience in document processing activities which includes reviewing and evaluating records for completeness resolving deficiencies interpreting information and tracking and monitoring in conformity with laws rules regulations standards policies and procedures Six months experience in using standard computer software programs for word processing spreadsheets or databases.
- Six months experience in using an automated information system to enter update modify delete retrieve/inquire and report on data.
- Knowledge with interpreting laws rules regulations standards policies and procedures.
- Experience using Microsoft Office programs such as Microsoft Word Excel PowerPoint and Outlook.
Conditions of Hire
Criminal background check: A satisfactory fingerprint based criminal background check administered by the Delaware State Police is required as a Condition of Hire.
All applicants must be legally authorized to work in the United States. DTI participates in the Federal E-Verify system where we will provide the federal government with each Executive Branch new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our Job Seeker Resources web page.
DTI does not provide employment-based sponsorship.
All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.
Selection Process
The application and supplemental questionnaire are evaluated based upon a rating of your education training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment job title and job duties. For education and training list name of educational provider training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment education and training history as it relates to the job requirements.
Once you have submitted your application on-line all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the My Applications tab .
Accommodations
Accommodations are available for applicants with disabilities in all phases of the application and employment process.
Individuals who use TDD may request auxiliary aid or service by calling or by visiting.
If you need assistance with an accommodation under the Americans with Disabilities Act (ADA) or general applicant support you may call or email .
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression.
Selection Plan
Required Experience:
IC
About Company
The official website of the State of Delaware. Find information about state government, programs, and services. The First State is located in the Northeast U.S.