Counselor Secretary

POSITION DESCRIPTION

POSITION TITLE: Counselor Secretary

REPORTS TO: Principal & Counselor

LOCATION: Maddux Elementary

JOB SUMMARY:

Under moderate supervision provide routine clerical support for the efficient operation of the school counseling office and professional staff. Maintain current and accurate confidential student records.

ESSENTIAL JOB FUNCTIONS:

• Provide general clerical support including word processing data entry filing and file
• Assist with the registration of new students including requesting and sending student records entering student data and ensure completeness of records.
• Process changes and adjustments to student schedules.
• Maintain complete and accurate student records including test scores and final grades on permanent records.
• Compile maintain and file all reports records and other documents as other duties as assigned.

OTHER JOB FUNCTIONS:

• Maintain confidentiality
• Attend meetings and training as directed.
• Present and communicate in a professional manner.
• Other duties as assigned by supervisor.

QUALIFICATIONS:

• Highschool diploma or higher
• Experience working in a professional office setting.
• Strong computer skills with proficiency in Microsoft Office (Word Excel PowerPoint Publisher and Outlook)
• Able to operate personal computer laptop computer peripheral computer equipment photocopier fax machine and other office equipment with a high degree of skill.
• Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time.
• Self-starter; able to work independently.
• Strong telephone and interpersonal communication skills.
• Ability to lift 40 lbs. to shoulder height occasionally.

OTHER REQUIREMENTS

Ability to perform duties with awareness of all federal state and district requirements. Ability to read analyze and interpret documents. Ability to demonstrate a professional disposition when working with staff and the school community. Ability to speak clearly and concisely both in oral and written communication.

The West Memphis School District is an Equal Opportunity Employer

It is the policy of the West Memphis School District not to discriminate on the basis of age sex race color religion national origin or disability in its educational programs activities or employment practices.