Assistant Manager, SCM Exports NMIPL

JOB DESCRIPTION

Job Title:

Assistant Manager Parts & inventory controller KD & IPO

Date:

April-2026

Name:

Written by:

Reports to:

Manager - Parts control & customer relation

Approved by:

(Jobholder)

Division/Dept.:

Exports - ILN

Approved by:

(Immediate Superior)

Location:

Chennai

Approved by:

Reference No:

(Next level Superior)

JOB PURPOSE

Summarise in one statement why this job exists; and how it contributes to the overall mission/objective of the organisation.

• Ensure on-time delivery of spare parts to overseas manufacturing plant

• Ensure optimal inventory level in warehouse by close coordination with suppliers & customers.

• Achieve Supplier delivery achievement ratio (SDAR) & Shipment achievement ratio (SAR) KPIs.

2. ORGANISATIONAL CHART (please include peers and direct reports too)

(Only Job Titles)-Role Holder to be Highlighted

Director ASCM - Exports (ILN)

3. PRINCIPLE ACCOUNTABILITIES

List the expected end results that must be achieved in order to fulfil your job purpose and the activities that help in achieving these results.

EXPECTED END RESULTS

MAJOR ACTIVITIES

Ordering Control

Zero order blocking from customer end

Order Blocking every week& raise OCS if applicable

3. Get advance information for variation from all customers and get mutual agreement on supportability and Air shipment liability until backlog recovery. Take action plan & avoid excess and shortage order issue

SDAR - Achieve 96%

vs Forecast Analysis and Supplier Supportability Confirmation for N1 Week

Critical Parts and detailed analysis on RM/Capacity Constraints and recovery plan for the same

3. Follow-up Supplier in-transit details and on time MRD.

Achievement Ratio (SAR)-96%

1. Plan container based on vanning cut off and part availability (Achieve CFR 68 m3 for targeted lanes )

2. No container halt due to pricing issues

Air freight requests are shipped as per the requested schedule

4. Send DRI report and ASN shipping docs every week to customer as per cut off.

5. Air freight Control Zero cost to NMIPL

1. No air freight cost under NMIPL liability

2. weekly delay Rans need to send to customer with reason and liability clearly

3. For the critical suppliers Inform the risk supportability plan and fix the liability to customer and supplier with mutual understanding

6. Inventory monitoring & control for whole ILN

1. Ensure the inventory levels at warehouse to increase cash flows & revenues

2. Cross functional team ( NITCO Vantec finance)

3. Lead quarterly inventory audit & ensure zero variance.

7. Monthly Finance reporting

1. BP & inventory calculations

2. BP submission for& 102.

3. Ensure new ITP gets rolled out without any delay for H1 & H2

8. Monitor KD operations

1. KD governance by ensuring the process & regulatory requirements are followed by NITCO team.

2. Work as bridge between NMIPL & NITCO to ensure all necessary escalations & support required for efficient KD operations

9. Scrap control

1. Monitor & control the ILN parts scrap monthly by leading the CFT ( NITCO Vantec QA)

2. Quarterly removal of scrapped parts through CFT coordination

4. MAJOR CHALLENGES

Describe the major challenges you face in carrying out your job and what you do in order to overcome them.

• To coordinate with CFTs to achieve KPI targets and to deliver appreciable performance under critical situations

• To work efficiently & promptly with customers operating at different time zones to avoid any possible disruptions in part supply.

• Ensure ITP approvals before due dates & ensure system updation

• Unavailability of ADCP volumes resulting in data mismatch & delay in submitting forecasted volume to finance.

5. KEY INTERACTIONS

Who (internal/external) does this position interact with on a regular basis to perform this role How often and for what purpose

Internal

External

• NITCO

• ILN operation team

• RNAIPL finance

• RNAIPL EPQA

• RNAIPL SRMT

• RNAIPL inbound

• RNAIPL PA

• Overseas production plants

• Suppliers

• Vantec

• Inbound service provider

• CHA & freight forwarder

6. DIMENSIONS

List the data which will reflect the scope and scale of activities concerning your job.

(These should be quantifiable numerical amounts)

Number of customers: 5 Destinations (7 plants)

Number of suppliers: Aprox 50

No of Parts: Aprox 200 parts

7. SKILLS AND KNOWLEDGE

State the minimum acceptable proficiency for this job. Do not state incumbent-specific information

EDUCATIONAL QUALIFICATIONS

MBA -General Management

RELEVANT EXPERIENCE

10 years

PERSONAL CHARACTERISTICS & BEHAVIOURS

Positive attitude Analytical and problem solving nature. Open to accept challenges.