Office Administrative Assistant (No-Nonsense, Get-It-Done Role)

Rochester, NH - USA

Monthly Salary: Not Disclosed

Posted on: 3 days ago

Vacancies: 1 Vacancy

Job Summary

Office Administrative Assistant (No-Nonsense Get-It-Done Role)
Rochester New York (NOTA)
$20/hour
MondayFriday 7:30 AM 4:00 PM

About the Job
This is not a corporate office job.
No happy hours. No team-building exercises. No fluff.
This is a small family-run oil company where people show up do their work do it right and go home.
If you like structure staying busy and being the person who keeps things running smoothly then youll do well here!
If you need hand-holding constant feedback or a polished office environment this is not your place.

The Situation
Youll be supporting a very busy office lead who currently handles everything and she needs someone reliable to help manage the workload.
Mistakes in this role are costly. Attention to detail isnt nice to have - its everything.

What Youll Be Doing

Answering phones (customers call in orders you need to be comfortable picking up the phone)
Monitoring email first thing in the morning for urgent orders
Entering orders into an older system
Making sure the right product goes to the right customer every time
Coordinating next-day delivery routes with drivers
Helping prioritize deliveries based on location (Buffalo/Syracuse/Binghamton)
Working with both commercial and residential customers

What Matters Most

You show up on time. (7:30 AM start is non-negotiable)
You pay attention to details. (seriously this is the job)
Youre not afraid to answer the phone
You can follow a process and stick to it
Youre reliable when youre out things pile up fast

The Environment

Small team: office warehouse drivers
Industrial setting you will walk through the warehouse to get to your desk
It smells like oil/gas (just being honest)
Dress code: jeans sneakers practical clothes this is not a dress-up office

The Work

Steady consistent workload (this is a full 40-hour week)
Repetitive in a good way; youll learn the system and get into a rhythm
Old-school admin work: phones orders accuracy

Who This Is Perfect For

Someone who likes a predictable structured day
Someone who takes pride in getting things right
Someone who doesnt need a culture just a solid job
Someone who wants to come in do their work and go home

Who This Is NOT For

Someone who avoids phone calls
Someone who struggles with detail or accuracy
Someone looking for a polished modern office environment

Required Experience:

Junior IC

Office Administrative Assistant (No-Nonsense Get-It-Done Role)Rochester New York (NOTA)$20/hourMondayFriday 7:30 AM 4:00 PMAbout the Job This is not a corporate office job.No happy hours. No team-building exercises. No fluff.This is a small family-run oil company where people show up do their work...

Answering phones (customers call in orders you need to be comfortable picking up the phone)
Monitoring email first thing in the morning for urgent orders
Entering orders into an older system
Making sure the right product goes to the right customer every time
Coordinating next-day delivery routes with drivers
Helping prioritize deliveries based on location (Buffalo/Syracuse/Binghamton)
Working with both commercial and residential customers