[2026-2027] School Operations Administrator

Position Overview:

The school operations administrator is responsible for overseeing the school office and maintenance of office equipment and acts as the first point of contact for families and visitors to the school. Specifically the SOA is responsible for maintaining complete student files for each child serving as the manager of student health and medical information and playing a critical role in the schools day to day operations. The SOA works as the lead in executing advocacy tasks and managing core family engagement efforts such as supporting the schools KIPP Family Association and ensuring high attendance at family events. The SOA reports directly to the School Operations Manager.

Duties and Responsibilities:

General responsibilities include (but are not limited to):

• Daily Operations: Support core school systems including arrival attendance transitions lunch/recess and dismissal. Serve as a primary point of contact in the main office for students staff families and visitors.
• Communication: Communicate clearly and professionally with a range of stakeholders. Respond to emails and phone calls within 2448 hours and foster a welcoming student-centered environment.
• Data & Compliance: Manage daily attendance processes maintain accurate student records and ensure completion of required documentation (e.g. immunizations lunch forms). Support ATS tasks data submissions and MetroCard distribution.
• Office & Event Management: Support school events through logistics setup and coordination. Maintain a clean organized and fully operational main office including managing calls and student documentation.
• Family Engagement: Prepare and distribute family communications including flyers and notices. Support family engagement initiatives including KIPP Family Association events and advocacy efforts.
• Student Health & Safety: Respond to student health needs and coordinate with the school nurse as needed. Serve as a member of the Building Response Team (BRT) and support emergency response procedures.
• Additional Responsibilities: Ensure office supplies and equipment are maintained. Participate in school-wide activities including field trips and enrichment programs in support of the schools mission.

Qualifications :

• Strong interpersonal skills that contribute to a collegial working environment and a healthy measure of the character traits we value: zest grit hope social intelligence gratitude and a sense of humor.
• Basic proficiency in Microsoft Office and school operations systems; computer literate.
• Outstanding written and oral communication skills; effectively communicates with diverse backgrounds.
• Takes responsibility for impact adjusts accordingly and embraces growth opportunities.
• Excellent at prioritization with high attention to detail.
• Proactive and able to manage high responsibility levels.
• Passionate about supporting the mission of KIPP NYC and dedicated to professional growth.

Additional Information :

KIPP NYC offers a competitive hourly rate ranging from $18/hour - $25/hour. Salary ranges at KIPP NYC are standardized based on role level and role function. Individual salaries are determined through a lens of equity accounting for years of experience.

KIPP NYC offers a generous benefits package including but not limited to the following:  

• Robust benefits include medical dental and vision. 
• Generous time off including 5 school vacation weeks sick and personal days and an extended summer break. 
• Up to 12 weeks of 100% parental leave. 
• Bright Horizon Back-up Child and Elder Care.
• Employer-paid Life Insurance and Short term/Long term disability.
• Employee incentives include 8 Weeks paid Sabbatical after 10 years annual professional development funds and tuition reimbursement. 

This description is intended to describe the type of work being performed by a person assigned to this position.  It is not an exhaustive list of all duties and responsibilities required by the employee.

This role is based in NYC and will require travel to our schools. If you relocate outside of a commutable distance or out of the state of NY your employment will be subject to review which may include separation from KIPP NYC. You must notify HR if you move or have plans to relocate.

KIPP NYC LLC does not offer visa sponsorship or work authorization. 

KIPP NYC LLC is committed to creating a welcoming environment that includes employees with diverse backgrounds and experiences. We believe that enables us to better meet our mission and values while serving students and families throughout New York City. 

KIPP NYC LLC is an Equal Opportunity Employer. KIPP NYC LLC is committed to the principles of equal employment opportunity for all employees and applicants for employment.

Remote Work :

No

Employment Type :

Full-time