Non-Clinical Administrative Administrative Specialist

Administrative Specialist/Executive Assistant

Job Summary:
The Administrative Specialist (Job Code 4556) is to provide administrative support for the Director of Graduate Medical Education. This individual will report directly to the Director. The Director is responsible for the quality and success of clients Graduate Medical Education enterprise which includes almost 1200 residents and fellows in approximately 150 training programs. This work is accomplished with the collaboration of approximately 140 program directors and 50 program coordinators. The Department of Graduate Medical Education is comprised of eight full-time staff and three faculty.

Job Requirements:

• High School Diploma/GED
• 1 years of high level administrative experience. Previous as an executive assistant would be highly beneficial
• MUST have experience supporting an executive and complex calendar management
• GME experience highly preferred.

Job Duties:
Job duties include but are not limited to:

• Complex calendar management
• Generation of complex reports and documents for meetings
• Provide support for internal meetings led by Dr. Kuhn including reserving conference rooms
• Draft and complete correspondence and powerpoint presentations

• Tracking accreditation results trends and data entry into comprehensive data base/residency management system (ACGME)
• Support processes regarding institutional reviews (APE-I) of ACGME programs for maintenance of accreditation.
• Organization and production of the Annual Institutional Report
• Prepare results reports post-Match for archiving purposes
• Prepare materials for DIO for accreditation site visits

• Organize and prioritize agenda items and minutes
• Prepare and reconcile meeting minutes with Institutional Requirements

• Coordinate activities required for CLER visit (every 18-24 months)
• Support administrative functions such as trainee hearings and appeals
• Administrative support for GME Educator special projects