Sales Admin Officer

Reporting Line & Location
Sales Admin Officer will report to the Business Director Vietnam.
This role will be based in Ho Chi Minh City Vietnam. Travel will be part of the job.

Main Accountabilities

Sales Documentation & Filing
Prepare sales contracts quotations appendices COA and import-related documents for chemical products.
Maintain and update sales documentation and data on ERP/CRM systems.
Support document preparation for tender submissions when needed.

Sales Support
Prepare daily/weekly/monthly sales reports.
Monitor and follow up on customer outstanding payments.
Draft sales forms proposals and promotional programs (if any).
Support Sales team with customer requests: sending COA catalogues samples etc.

Crossdepartment Coordination
Work with Purchasing for chemical import orders.
Coordinate with Accounting on invoices reconciliations and receivables.
Support QA/QC with product specifications and supplier communications when required.

Skills & Competences
Education and Experience:
Bachelors degree in organic/ inorganic chemistry Environment Business Administration Commerce Banking Marketing Foreign Languages Finance.
Have experience as Sales Admin or equivalent positions for at least 1 years

Skills
Knowledge of sales procedures and operations related to chemical products
Detail-oriented organized and able to work under pressure
Ability to read and understand English in daily work basis.
Good Communication and cross-functional coordination skills
Essential Teamwork Skills
Member of a team and require good interpersonal skills.
Computer Skills

Microsoft office excellent presentation skills

The requirements of the job will develop and change due to the needs of the business and the employee will be expected to adapt to these changes. This list is not absolute and the employee will be expected to carry out any tasks and duties for which he/she is trained.