Office Specialist – BSDC Clinic Support

The work we do matters!

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Hiring Rate:

Job Posting:

Applications No Longer Accepted On (If no date is displayed job is posted as open until closed):

Job Description:

Job Duties:

• Process invoices claims requisitions and purchase orders in a timely and accurate manner.

• Review and verify documents records and reports to ensure accuracy completeness and proper processing of transactions; provide updates and information to supervisors and staff as needed.

• Prepare reports documents and presentations by compiling and analyzing data.

• Coordinate meeting logistics including room setup and preparation of materials and handouts.

• Attend clinical meetings record detailed notes and prepare and distribute meeting minutes.

• Manage clinical supply inventory and ordering including maintaining equipment lists and ensuring adequate stock levels.

• Maintain and update departmental documentation including Standard Work Instructions (SWIs) Standard Operating Procedures (SOPs) and policy/procedure manuals.

• Track and maintain licensure and certification records for clinical staff (e.g. CPR LPN RN APRN PA PT OT MD).

• Provide physical assistance with escorting individuals across campus as needed.

• Compile and distribute monthly reports to internal departments and external stakeholders.

• Provide switchboard coverage as needed to support daily operations.

• Serve as the primary point of contact for updating and distributing Plans of Service (POS).

Requirements / Qualifications:

Minimum Requirements: Coursework/training in administrative/office support functions procedures and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency. OR Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.

Preferred Requirements: Strong skills in Excel Word SharePoint etc.

Knowledge Skills and Abilities:

Knowledge of clerical and administrative support practices; recordkeeping and database management; reporting formats; customer service principles; program policies and procedures; specialized terminology; business grammar and writing; and word/data processing software.

Ability to communicate effectively across multiple platforms; work with diverse individuals; summarize and report data; prepare and proofread documents; follow policies and instructions; support organizational goals; learn agency structure and procedures; maintain confidentiality; and keep accurate records.

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Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position agency and employment status. For more information on benefits please visit: Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity inclusion and belonging. We recruit hire train and promote in all job classifications and at all levels without regard to race color religion sex. age national origin disability marital status or genetics.