The Office of the Chief Translation Officer (CTO) leads the advancement of research across Garvan toward clinical translational and commercial impact. This spans biologics genomics and emerging therapeutic modalities working across discovery science platform technologies clinical translation and external partnerships.

Operating across the Institute the CTO function connects scientific innovation with development pathways enabling the progression of research into therapeutic diagnostic and commercial outcomes.

THE OPPORTUNITY

The Executive Assistant is a key operational partner to the CTO providing central coordination visibility and execution support across leadership activities and institute-wide translational priorities.

Working closely with the CTO this role operates as a force multiplier ensuring that priorities are translated into action progress is maintained across the portfolio communication flows effectively and key initiatives progress across a complex cross-functional environment.

The role maintains visibility across the CTO portfolio including platform development translational programs partnerships and commercialization efforts. It provides targeted execution and coordination support where needed without direct ownership of scientific programs or laboratory operations.

Salary: Up to $125000 super salary packaging (depending on experience)

Employment Type: Full time 2 year term contract with opportunity to extend

SNAPSHOT OF BENEFITS

• Generous salary packaging to save you income tax on your wages thereby boosting your monthly take home pay (max. $15900 general expenses $2650 meals/accom)

• Ample opportunities for on-going training and development

• Stimulating diverse and highly international research environment

• Flexible work arrangements e.g. start / finish times

• 18 weeks paid parental leave for both parents including paid superannuation

• A range of additional leave types to meet your personal needs including cultural leave conference leave community service and study leave

• Discounted Health Insurance

• Lifestyle discounts with our community partners

WHAT YOU WILL DO

The key responsibilities include:

Executive and Leadership Support

• Manage a high-complexity calendar aligned to leadership priorities ensuring effective use of time and focus

• Act as a key coordination point for incoming requests triaging and prioritizing based on strategic importance

• Prepare concise decision-oriented briefing materials for meetings

• Track actions and decisions arising from meetings and ensure timely follow-through

• Anticipate needs structure information and reduce complexity to support efficient decision-making

• Coordinate domestic and international travel and logistics as required

• Manage expenses reimbursements and approvals in accordance with Garvan policies

• Support preparation of presentations reports and key communications

Cross-Team Coordination and Visibility

• Maintain visibility across key priorities initiatives and activities within the team

• Identify gaps misalignment or stalled work and facilitate follow-up where needed

• Support alignment and communication across leadership program management and lab operations

• Act as a central coordination point across internal teams and external stakeholders

Execution Support

• Provide execution support for initiatives that span multiple functions including hiring processes and onboarding

• Coordinate meetings workshops and small events ensuring effective preparation and delivery

• Support development of internal documents updates and materials for leadership stakeholders and partners

• Assist in driving progress on priority activities by ensuring clear ownership and follow-through

Coordination Support Across Initiatives

• Provide light coordination and tracking support across key initiatives to ensure continuity and momentum

• Support meeting cadence action tracking and follow-up across teams

• Escalate risks delays or blockers where appropriate

Office and Administrative Operations

• Ensure smooth day-to-day operation of leadership activities including scheduling logistics and documentation

• Maintain organized records systems and documentation to support efficient workflow

• Provide administrative support aligned with leadership priorities

ABOUT YOU

• Significant experience (typically 510 years) in executive support operations or coordination roles within complex fast-paced environments

• Demonstrated ability to operate with a high level of autonomy judgment and discretion

• Strong organizational and prioritization skills with the ability to manage competing demands

• Excellent written and verbal communication skills with the ability to synthesize information clearly and concisely

• Proven ability to track actions ensure follow-through and maintain momentum across multiple priorities

• High attention to detail combined with the ability to maintain a big-picture view

• Strong interpersonal skills with the ability to engage effectively with a wide range of stakeholders

• Proficiency in Microsoft Office Suite and relevant systems

HOW TO APPLY

To apply for this position please submit your application with a CV and cover letter as one document stating why you are interested in this role. We are reviewing applications as they are received. If you think youre the right person for this role wed love to hear how your capabilities achievements and experience set you apart. Only applicants with full working rights in Australia are eligible to apply for this role.