HR & Administration Officer
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Job Location:
Monthly Salary:
Posted on:
8 days ago
Vacancies:
1 Vacancy
Job Summary
Our client is actively seeking a highly competent HR & Administration Officer to join their dynamic team.
The successful candidate will provide reliable and efficient administrative support across Human Resources payroll compliance and general office functions ensuring smooth day-to-day management of employees statutory requirements and operational administration for both factory and site activities.
Salary & Benefits
- Negotiable
Key Duties:
Human Resources & Employee Administration
- Manage the full employee lifecycle (recruitment onboarding contracts terminations).
- Maintain accurate and up-to-date employee records and files.
- Monitor attendance leave and general employee data.
- Assist with employee queries and day-to-day HR matters.
- Support management with disciplinary and performance processes.
- Ensure all employee contracts are current and properly filed.
- HR Liaison with third party service providers including medical aids pensions NEC etc.
Payroll & Wages Administration
- Collect and collate timesheets from factory and site teams.
- Consolidate and verify wage data in Excel.
- Prepare and submit payroll inputs accurately and on time.
- Generate payroll reports for management and accounts.
- Assist with monthly wage budgeting and cost tracking.
Compliance & Statutory Requirements
- Ensure compliance with Zimbabwe labour laws and company policies.
- Manage NSSA registrations submissions and queries.
- Maintain proper documentation for audits and inspections.
- Liaise with relevant authorities when required.
Vehicles & Licensing Administration
- Maintain accurate vehicle files and records.
- Ensure all vehicles are licensed and compliant at all times.
- Process and track operator permits cross-border permits and certifications.
- Monitor expiry dates and ensure renewals are completed on time.
Imports & Exports Administration
- Coordinate and monitor import and export documentation.
- Liaise with clearing agents and relevant stakeholders.
- Ensure documentation is accurate to avoid delays and demurrage.
- Track shipments and escalate issues where necessary.
General Administration & Office Support
- Manage petty cash and assist with basic reconciliations.
- Monitor fuel usage and report any discrepancies.
- Provide administrative support to Directors when required.
- Assist with ad hoc administrative and operational tasks.
Key Performance Indicators (KPIs)
- Payroll inputs submitted accurately and on time each month
- Zero missed statutory deadlines (NSSA contracts permits)
- Employee records fully up-to-date and well organised
- No expired vehicle licences or compliance documents
- Minimal delays or penalties due to documentation errors
- Accurate filing and administrative systems maintained
Key Skills:
- Strong attention to detail and accuracy
- Good organisational and time management skills
- Clear communication (written and verbal)
- Ability to handle confidential information professionally
- Proactive and able to follow up without supervision
- Comfortable working in a busy hands-on environment
Qualifications:
- Diploma or Certificate in Human Resources Administration or related field.
- Minimum 2 years experience in an HR/Admin or payroll-related role (preferred).
- Experience working with payroll systems specifically Belina.
- Experience in a factory or site-based environment is an advantage.
