Secretary to the Principal

Release Date: April 6 2026 Application Deadline: April 20 2026

Requisition: 11939

Current benefited staff of SMCPS who submit a timely application and meet the minimum qualifications for the position shall be granted an interview and shall be considered to fill the vacancy prior to external applicants being considered. Questions regarding your application and/or candidacy should be directed to the Department of Human Resources.

Position:Secretary to the Principal

Location:Lettie Marshall Dent Elementary School

Salary:The salary for this position will be based on EASMC-ESP salary schedule for twelve-month seven-hour employees Range 17. ($46059 - $69664)

Effective: July 1 2026

APPLICATION PROCEDURES:

Qualified applicantsincluding current employees of St. Marys County Public Schoolsmust complete a TalentEdonline addition to the online application any supporting documentation (unofficial transcript and/or copy of the certification where applicable) must be scanned and uploaded to the TalentEd application. The online application and any support documentation must clearly demonstrate that the applicant meets the minimum qualifications including information about the applicants background experience and professional qualifications. Failure to submit all required documentation will result in your application being considered applications will not be forwarded to the selection committee for review.All online applications must be completed no later thanApril 20 2026.Following a screening of credentials interviews will be scheduled. Please contact the Department of Human Resources with questions. ext. 32187)

NATURE OF WORK:

This position serves as the secretary to the principal of a school by performing secretarial financial clerical and public relations work in a school office under the general supervision of the principal. This administrative level of secretarial work involves assisting the principal by relieving him/her of clerical and administrative details; may coordinate the work of the clerical staff; performs a variety of difficult and complex clerical tasks; and other related work as required consistent with the job description. Employees in this job class ensure that school office and related administrative activities are conducted in accordance with established policies and procedures and may lead and train other workers as applicable.

ESSENTIAL FUNCTIONS:

• Ability to professionally relate to and collaborate with co-workers students and community members
• Ability to understand and maintain confidentiality
• Ability to use technology effectively to complete tasks
• Ability to report to work daily and on time
• Ability to organize supervise coordinate and establish priorities of tasks to be completed
• Ability to work independently in the absence of detailed instructions and to follow complex oral and/or written instructions
• Ability to communicate orally or in writing courteously and tactfully with staff students parents and the community in a timely manner
• Possess excellent time management skills and ability to take initiative and make decisions within assigned responsibility in a challenging fast-paced professional environment and be flexible in work responsibilities and hours
• Possess knowledge of the programs policies and procedures of the St. Marys County Public School System

DUTIES AND RESPONSIBILITIES:

• Receives and deposits monies into appropriate accounts; verifies billings and issues checks for payment
• Generates purchase orders and confirms delivery including direct contact with vendors
• Uses effective office practices and bookkeeping procedures to complete tasks
• Composes routine and non-technical correspondence and prepares special reports and summaries as required
• Screens incoming telephone calls answers general inquiries and directs those where practical to other school personnel
• Reviews incoming mail obtains and attaches pertinent information prioritizes and routes to school personnel as appropriate
• Establishes and maintains significant sensitive confidential and personal logs files documents and records
• Prepares correspondence observations and evaluations
• Prepares and maintains financial records including payroll leave and school activity funds
• Assists with scheduling school facilities and maintaining policies and regulations related to the use of school facilities
• Assists the principal by relieving him/her of clerical and administrative details
• Maintains ledgers and journals makes bank reconciliations and prepares reports statements and summaries
• Maintains time records and computes hours worked within pay periods for teachers staff and substitutes and distributes paychecks
• Performs other related and non-related job duties as assigned

QUALIFICATIONS:

Required:

• High School Diploma or GED
• Associates degreeOR three (3) years of general office clerical or secretarial experience
• Passing score on a proficiency exam conducted by SMCPS (applicants must establish proficiency prior to accepting employment)
• Pursuant to the Federal Fair Credit Reporting Act and the Maryland Department of Labor and Licensing a credit report or credit history for purpose of consideration of employment with St. Marys County Public Schools will be required in this fiduciary position

TERM OF EMPLOYMENT:

Full-time twelve-month position.

SALARY GRADE RANGE: The salary for this position will be based on EASMC-ESP salary schedule for twelve-month seven-hour employees Range 17.

BARGAINING UNIT ELIGIBILITY: EASMC-ESP

Updated 07.2024 5.2025

Required Experience:

Junior IC