Legal Secretary (Temp-to-Hire)

Location: West Palm Beach FL 33401 (On-Site) Schedule: Full-Time Duration: Temp-to-Hire Opportunity

Overview

Our client is a leading and well-established law firm seeking a skilled and proactive Legal Secretary to join their dynamic West Palm Beach office. This is a fantastic temp-to-hire opportunity for a detail-oriented professional to provide comprehensive administrative support to a team of attorneys. The ideal candidate will be a master of legal procedure a proficient multitasker and possess exceptional communication skills. You will play a key role in ensuring the smooth operation of legal matters from document preparation to calendar management.

Key Responsibilities

• Transcribe dictation and expertly format legal correspondence pleadings motions and other documents.
• Prepare rough drafts proofread and finalize legal documents with a high degree of accuracy.
• File legal documents with various courts (state and federal) in compliance with specific rules and deadlines.
• Manage attorney calendars tracking critical dates for hearings depositions responses and trials.
• Open new client files conduct conflict checks and draft engagement letters.
• Enter proofread and balance attorney billable time entries on a regular basis.
• Coordinate mailings including certified registered FedEx and courier services adhering to client guidelines.
• Answer screen and direct phone calls with utmost professionalism and discretion.
• Schedule depositions and assist with file preparation for hearings and trials.
• Maintain organized and up-to-date physical and electronic filing systems.
• Review and process client bills and vendor invoices for payment.
• Mentor and train new staff members as needed.

Requirements & Qualifications

• Minimum of 3 years of experience as a Legal Secretary or Legal Assistant in a law firm environment.
• Proven expertise in Florida state and federal court rules filing procedures and e-filing systems.
• Advanced proficiency in Microsoft Office Suite (Word Outlook Excel) and document management systems.
• Exceptional grammar spelling proofreading and transcription skills.
• Strong knowledge of legal terminology document formats (pleadings discovery etc.) and the litigation process.
• Superior organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Professional communication style both written and verbal with clients court personnel and colleagues.
• High level of discretion and ability to handle confidential information.
• Associates degree or Paralegal Certificate is a plus.

Benefits of the Role

• Competitive Compensation
• Career Pathway: This is a temp-to-hire position is designed to evaluate for a full-time permanent position.
• Professional Environment: Join a respected firm with a collaborative team culture.
• Structured Workflow: Work within established procedures and client guidelines.
• Growth Opportunity: Gain experience and potentially participate in firm committees.

If you are a dedicated legal support professional looking for a stable and rewarding opportunity in West Palm Beach we encourage you to apply today!