Administrative Assistant-Executive Office

Under general supervision the incumbent is responsible for performing complex clerical and administrative functions for the office of the Chief Executive Officer and Executive Office as directed by the Executive Assistant.

Essential Functions

The Administrative Assistant may interface with a wide variety of staff representing both RBHA and outside entities screen calls and visitors giving appropriate information with discretion and attention to confidentiality provide typed correspondence from dictation or rough draft for Chief Executive Officers signature maintain filing system for agency reference coordinate repair and maintenance of office equipment assist RBH Foundation Development Director with board meetings prepare agenda and site attend the meeting take minutes and transcribe same for distribution and other Foundation duties.

The Administrative Assistant also assists the RBHA Board Finance Committee and Advocacy & Community Education Committee prepares agenda and site attends meetings takes minutes for and transcribes same for distribution and other duties as needed for these committees.

Other responsibilities include but are not limited to: orders business cards for RBHA staff receives subpoenas and garnishments and distributes to the appropriate staff assists the Executive Assistant with preparing board meeting packets review monthly statement from legal services and prepare for payment. Schedule meetings for CEO as requested and assist with managing Outlook Calendar looking ahead and addressing any conflicts.

Other duties as assigned.

Knowledge Skills and Abilities

Extensive knowledge of standard office practices procedures equipment and administrative techniques; thorough knowledge of departmental function organization and policies. Comprehensive knowledge of business English and spelling. Ability to establish harmonious working relationships with others. Ability to undertake and complete operational and administrative projects independently. Ability to work under pressure. Ability to organize and perform work independently. Ability to develop and type complex forms and tables.

Ability to type and take and transcribe dictation at a reasonable rate of speed. Proficient use of computer applications including MS Office package (i.e. Word Excel PowerPoint MS Teams Publisher and Outlook). Ability to deal effectively and professionally with other employees and the general public.

Required Experience:

Junior IC