Junior Associate Facilities

Title Junior Associate - Facilities

• Career Level - C1

• Experience 4 to 6 years

• Location Manyata Teck Park Bangalore
  

About AstraZeneca

AstraZeneca is a global science-led patient-focused biopharmaceutical company that focuses on the discovery development and commercialization of prescription medicines for some of the worlds most serious disease. But were more than one of the worlds leading pharmaceutical companies. At AstraZeneca we re dedicated to being a Great Place to Work.

Who we are:

The Global Business Service (GBS) team is part of Finance at AstraZeneca. It is a dynamic environment passionate about delivering effective solutions and offers a range of enterprise-wide services. We dare to change the way we work by freeing up the business to push the boundaries of science to deliver life-changing medicines. We aim to do this by freeing up time freeing up money protecting AZs value and providing new capabilities.

What we do:

A trusted partner to the business were on a mission to make AstraZeneca more agile efficient and effective. Through our hybrid model of in-house delivery centers and service towers across the globe were reimagining how we work. Here we drive new ways of working and operating models process simplification and innovative solutions whilst ensuring that automation and data is at the heart of everything.

How we do it:

Be part of a team building a community. We interact with diverse cultures and perspectives and are united by our sense of belonging. This is the place to learn and grow together.

Why we love it:

• As a growing multi-national company theres so much potential to develop. Embrace opportunities at a global business thats facing new and varied challenges. This is the place to build an exemplary international CV.

• A fun place to be were creating community hubs that build partnerships not just working relationships.

• Were on an exciting journey to take our team to the next stage. This is the place to leave a legacy behind.

About the role

The Junior Associate Facilities plays a key role in managing employee transportation and ground transport operations ensuring safe compliant and cost-effective services while maintaining a strong focus on employee experience. Working at the heart of a fast-paced evolving environment this role helps keep our people moving so they can focus on delivering life-changing science. Ready to take ownership of daily operations solve problems quickly and support continuous improvement

Employee Transport Operations

• Prepare andmaintainemployee route lists and pickup/drop schedules.

• Manage the transport helpdesk to respond to employee queries and escalationsin a timely manner.

• Coordinate with interns and support staff for daily operations.

• Ensure on-time arrival and departure of employee transport cabs.

• Oversee transport operations during assigned shifts and act as the point of escalation.

Operational Responsibilities During Shift

• Monitor vehicle driver and vendor supervisor attendance.

• Allocate pickup lists to vendor supervisors.

• Conduct routine vehicle inspections as per approved checklists.

• Track vehicles in real time andmonitorroute adherence.

• Ensure immediate response to priority transport issues.

• Coordinate with Facilities Manager on escalated issues.

• Oversee transport-related security functions during the shift.

• Maintainaccuraterecords of vehicle movements and transport activities.

• Provide arrival and departure reports to operations teams via email or SMS.

Ground Transportation Management

• Manage end-to-end ground transportation operations for employees and official visitors.

• Coordinate and manage transportation for site-sponsored events and team outings.

• Arrange and manage ground transport requirements for global employees visiting the site.

• Handle transport-related incidents and accidents in coordination with vendors and internal stakeholders.

• Ensuretimelyvendor payments by following up on invoices and approvals.

• Review vendor SLAs regularly and document Minutes of Meetings (MoM).

Compliance Reporting & BCP

• Ensure all vehicles and drivers meet statutory and company compliance requirements.

• Prepare daily and weekly reports on transport requests incidents and vehicle movement.

• Support Business Continuity Planning (BCP) activities from a transportation perspective in coordination with stakeholders.
  

Key Skills & Competencies

• Strong knowledge of employee transport operations and safety requirements.

• Ability to deliver cost-effective and efficient transport solutions.

• Excellent communication and stakeholder management skills.

• Capability to train helpdesk executives vendor supervisors and drivers.

• Experience in process improvement policy development and guideline formulation.

• High attention to detail and ability to manage multiple priorities.

The Ideal Candidate

• Demonstrated hands-on experience in facilities or transport operations.

• Strong individualcontributorwith the ability to work independently.

• Comfortable working in a fast-paced shift-based environment.

• Commitment to continuous improvement and employee experience.