Project Procurement Manager

PURPOSE OF THE JOB

Ensure to the Project Manager the proper contribution of procurement to the project stakes

Ensure to the Sub-System Manager (SSM) the proper contribution of procurement to the sub-system stakes

Ensure that the Project contributes to the Platform procurement objectives

ORGANISATION

Organisation structure (job belongs to..)

All Regions - Product Lines Site procurement organizations

Project Core team

Reports directly to:

Site Procurement Manager (SPM) / Procurement Director (SPD)

Other reporting to:

Project Manager / Director

Procurement Project Manager Leader (if applies)

Direct reports:

Buyers: functional report

PPMs acc. Project size & Organization

Network & Links

Internal

Procurement local/central team

Project core team

SPDs of the involved sites

SSMs and respective teams

External

With suppliers when relevant

MAIN RESPONSABILITIES

Define and implement the Project Procurement Strategy in full respect of Quality Cost Delivery (QCD) commitments

At project start get QCD Procurement Commitment as built at tender phase in the respective Leading Units (LU) and Participating units (PU) secure the commitments are well understood by the SSMs & Procurement Teams

Define the Project Procurement strategy with the Procurement Platform Director (PPLD) based on the Product Procurement strategy into a Project Procurement Management Plan approved by Procurement stakeholders (Domain Platform/Solution).

Ensure the Project Procurement strategy is shared understood applied by the procurement teams and the SSM

In collaboration with Legal Department build and publish the specific legal requirements to be applied for the project(i.e. Project Specific agreement Request For Quotation (RFQ) letter ) ensure good use and application by stakeholders (at Business Awards contract validation derogation validation )

Coordinate consolidate and secure Procurement activities performance & efficiency on whole project

Manage buyers working on the project for a proper contribution to the project QCD (functional report)

Organize Procurement launch meeting involving PM SSMs Procurement

Have a general vision of the Projects / suppliers progress stakes and difficulties. Define and agree with Procurement and SSMs the corrective measures and ensure those are led

Orchestrate Contract creation and contract execution activities

With PrCM support and according to Project manual arrange Supplier contract meeting at Project level to review progress of Supplier Contract creation and Contract Execution activities against planning and previous review to avoid impact on project execution. Govern cross-functionally AT/supplier compliance against their respective contractual rights/obligations and identify early cross-functional identification of challenges/risks during supplier contract execution to implement corrective actions pro-actively and avoid claim situations

According to Claim process RACI contribute to ensure Alstoms rights via offensive claims; and protect Alstoms rights against defensive claims

Define proper processes and tools including reporting and ensure application on the whole project

Ensure Business Award decision compliancy with Project Procurement strategy and QCD requirements

Follow project particular conditions are correctly applied and respected (such as localization rate financial conditions)

Escalate appropriately when and where required on procurement issues and risks impacting Project always proposing corrective measures

Ensure QCD performance of procurement is properly reported for each respective sub-system & component

Ensure electronic Parts Maturity Follow-Up (ePMFU) tool deployment throughout each Sub-System & Component (together with the respective métiers / Subsystems contributing to populate it). Build a general overview for the PM.

Master the Material Work Package: costs risks and ambition

Build the respective Sub-Systems Estimate at Completion and the project consolidation all WorkPachage (WP) and is accountable for the overall Project Procurement Saving Assessment Project Register (SAPR) & Risk Assessment Project Register (RAPR) including claim to suppliers.

Define improvement plans with respective Sub-System & Component teams - Follow-up the progress and ensure the progress is compliant with Project objectives

Co-Validates with Sub-System Manager each gap vs Financial Project Review n 0 (FPR0) (deviation sheet & bridge approval process)

Split of Work

According project size and/or complexity PPM function could be handled by several PPMs for the such a case every PPM has the same job function described above a leader has to be identified in charge of the overall coordination and reporting to the head of the Project and each PPM scope has to be defined. For instance a PPM development may be in charge of all processes involved in the Design of new products within the development team or a PPM may focus on supplier localization or a split by products maybe organized.

Performance measurements:

Q : Project Go First Article Inspection (FAI) On-Time

C : Cost reduction vs. Budget

D: Go Order On-Time

MAIN REQUIRED COMPETENCES

Educational Requirements

Mandatory:

Engineering or Business School master degree (engineering project management)

Desirable:

CIPS CPSM PMP Certification

Experience

Mandatory: (according size stakes complexity of the Project)

Interest in technical field

10 years of experience (Project Procurement Engineering Quality)

Contract management & legal awareness

Desirable:

N/A

Competencies & Skills

Ability to work in a matrix environment

Communication skills & Team spirit

Ability to challenge

Results oriented

Rigorous and structured

International mindset

Fluent in English