Events Coordinator 18 Month Contract
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Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
At EY were all in to shape your future with confidence.
Well help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.
Join EY and help to build a better working world.
The opportunity
Youll join our Administrative and Workplace Services (AWS) team helping to support the important business enablement functions that keep our organization running strong. As a driven administrative professional you will work across teams to provide the knowledge resources and tools that help EY deliver exceptional quality service to our clients win in the marketplace and support EYs growth and profitability.
This job posting relates to an existing vacancy within our organization.
Your key responsibilities
As the Event Coordinator in our Workplace Services Group (WSG) based in our Toronto office you are responsible for supporting the planning coordination and execution of events with the priority focus on client-facing events and some strategic internal events for our Client Experience Floor. The Event Coordinator provides enhanced support for state-of-the-art meeting and event rooms coordinates the administration and sponsorship of our event ticket program. The ticket program may include large corporate events various sporting and annual festival activities. You are a driven administrative professional who enjoys working in tandem with your colleagues while striving to understand and anticipate customers needs and exceed expectations. Your key responsibilities also include:
- Meeting/event preparation: planning developing and executing various meetings & events in our Client Experience floor by ensuring expectations are met including room set up number of attendees AV needs special requests food & beverage dietary restrictions informing security as needed identifying and resolving potential date conflicts etc.
- Catering coordination: liaising with our caterers on menus and coordinating the invoicing process
- Registration / reception support: greet incoming clients as needed when teaming with reception colleagues
- Client Experience floor maintenance: completing regular checks throughout the space to ensure a high standard and deliver a seamless meeting/event experience to all internal and external users
- Ticket program: coordinating the administration of GTA sporting events and concerts
- Troubleshooting: first point of contact for any room issues providing prompt and appropriate response focused on a timely resolution
- Supply provisioning & inventory control: ordering maintaining & distributing supplies for meeting space
- Technology support: liaising closely with the technology team to provide some technical service support
- Contact management project support: assisting with the maintenance of our external contacts to ensure our records are up to date
- Overtime required as needed
Skills and attributes for success
- Committed to contributing to a strong team culture to ensure success
- Develop and maintain relationships to efficiently leverage expertise
- Sound judgement regarding confidential and sensitive matters
- Proven ability to meet multiple and/or unexpected deadlines in a demanding environment
To qualify for the role you must have
- Exceptional client service experience
- Hospitality and/or event planning experience
- Aptitude to differentiate when to act independently or within a team
- Ability to coordinate multiple tasks and work on more than one event at a time
- Strong organizational skills
- Excellent written and verbal communication skills
- Poise and professionalism to interact with Partners external clients and/or vendors
- Proficient in Word Excel and PowerPoint
- Meticulous attention to detail
Ideally youll also have
- Approximately 1 3 years of event management experience
- Reception experience
- Professional services firm experience
- Post-secondary education
What we look for
We are looking for candidates who are highly motivated analytical logical thinkers and have a very strong attention to detail and the ability to meet multiple and/or unexpected deadlines in a demanding environment.
What we offer
We offer a competitive compensation package where youll be rewarded based on your performance and recognized for the value you bring to our business. Plus we offer:
- Support and coaching from some of the most engaging colleagues in the industry
- Learning opportunities to develop new skills and progress your career
- The freedom and flexibility to handle your role in a way thats right for you
Inclusiveness at EY
Inclusiveness is at the heart of who we are and how we work. Were committed to fostering an environment where differences are valued policies and practices are equitable and our people feel a sense of belonging. We embrace diversity and are committed to combating systemic racism advancing gender equity and women in leadership advocating for the 2SLGBTQIA community promoting our neuroinclusion and accessibility initiatives and are dedicated to amplifying the voices of Indigenous peoples (First Nations Inuit and Métis) nationally as we strive towards reconciliation. Our diverse experiences abilities backgrounds and perspectives make our people unique and help guide us. Because when people feel free to be their authentic selves at work they bring their best and are empowered to build a better working world.
Learn about our commitment to Inclusiveness at Building a better working world
EY is building a better working world by creating new value for clients people society and the planet while building trust in capital markets.
Enabled by data AI and advanced technology EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.
EY teams work across a full spectrum of services in assurance consulting tax strategy and transactions. Fueled by sector insights a globally connected multi-disciplinary network and diverse ecosystem partners EY teams can provide services in more than 150 countries and territories.
At EY we use artificial intelligence (AI) tools as one element of our recruitment process to enhance efficiency and improve the candidate experience. While AI supports us in our process human judgment and decision-making remain integral in our candidate experience. We are committed to the responsible use of AI and our practices are continuously reviewed and refined to ensure they align with ethical principles and regulatory requirements.
To all recruitment agencies: EY does not accept unsolicited resumes from recruitment agencies. Any resumes submitted without a prior agreement or request from our hiring team will not be considered. EY is not responsible for any fees related to unsolicited resumes.
