Events and Outreach Coordinator
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Events & Outreach Coordinator
Reports to: Green Barn Manager
Current Vacancy
22.5 Hours per week
1 Year Contract
Union position
ABOUT THE STOP:
The Stop Community Food Centres mission is to increase access to healthy food in a manner that maintains dignity builds community and challenges inequality. From its origins 40 years ago as one of Canadas first food banks The Stop has since grown into a vibrant community centre that uses food as a gateway to addressing many issues including poverty the environment social isolation and health in one of Torontos lowest-income neighbourhoods. The Stop is accredited by Imagine Canada for excellence in non-profit accountability transparency and governance.
THE OPPORTUNITY:
We are looking for a candidate to coordinate administrative outreach and logisticalsupportsacross The Stops Farmers Market Community Garden and Green Barn programs and Green Barn venue rentals. The Events & Outreach Coordinator plays a key coordination role working with vendors community members advisory groups and internal and external partners to ensure programs events and rentals run smoothly. This role focuses on streamlining operations andlogistics strengthening communication and supporting accountability to ensure high-quality consistent and well-coordinated program delivery.The Events & Outreach Coordinator will work under the supervision of the Green Barn Manager and/or Green Barn Supervisor.
DUTIES & RESPONSIBILITIES:
Farmers Market & Vendor Coordination
- Coordinate administrative and logisticalsupportsfor The Stops Farmers Market.
- Coordinate outreach to current and potential vendors and respond to vendor inquiries.
- Facilitate vendor communications including schedules requirements deadlines and operational updates.
- Maintainaccuratevendor records including insurance documentation and compliance with market policies.
- Coordinate administrative support for the Vendor Advisory Committee including meeting scheduling agenda preparation note-taking and follow-up.
- Coordinate with internal teams to ensure smooth and accountable market operations aligned with program goals.
- Provide on-site coordination support for the Farmers Market as including regular Saturday work.
Outreach & Community Engagement
- Coordinate outreach to community members partners and stakeholders related to the Farmers Market Community Garden and Green Barn programs events and Green Barn venue rentals.
- Support the promotion of programs events and rentals (e.g. outreach materials newsletters social media content).
- Maintain cleartimely and collaborative communication with staff vendors community partners and external stakeholders.
Community Garden Green Barn Program & Venue Rental Support
- Coordinate administrative and logistical support for Community Garden and Green Barn programs including scheduling documentation communications andlogistics.
- Coordinate Green Barn venue rentals including responding to inquiries managing bookings confirminglogistics andmaintainingrental records.
- Liaise with Parks Supervisors building operators and other site contacts to support smooth program delivery events and venue rentals.
- Coordinate access scheduling andlogisticsrelated to shared Green Barn garden and outdoor spaces.
- Support operational planning to ensure programs and rentals are delivered consistently and in alignment with organizational policies and standards.
Event & Program Assistance
- Coordinate logistical support for events workshops and community activities connected to the Farmers Market Community Garden and Green Barn programs and Green Barn venue rentals.
- Support on-sitelogisticsfor events and rentals as.
- Coordinate with internal teamsand external partners involved in event and program deliveryat the Green Barn
Administration& Reporting
- Maintainaccurateadministrative records schedules contact lists and program documentation.
- Coordinate data tracking reporting and evaluation related to programs events vendor participation and venue rentals.
- Maintain documentation and record-keeping practices that support operational accountability risk management and policy compliance.
- Contribute to streamlining administrative systems workflows and logistical processes to improve operational efficiency.
- Participate in regular 1-1 meetings team meetings staff meetings and planning sessions.
- Ensure work aligns with The Stops policies including Anti-Racism Anti-Oppression Health & Safety and Environmental Policies.
- Other duties as assigned.
QUALIFICATIONS:
- 35 years of experience in an administrative coordination events or community outreach role.
- Demonstrated experience coordinatinglogistics schedules communications records or bookings in a multi-stakeholder environment.
- Experience providing administrative support to committees advisory groups or working groups.
- Strong organizational skills with attention to detail documentation and follow-through.
- Strong written and verbal communication skills.
- Demonstrated ability to work within a diverse community (people of different ages abilities and cultural backgrounds).
- Commitment to food justice equity and community-centredwork.
- Proficiencywith basic office software (e.g.Microsoft Office shared drives email).
- Availability to work Saturdays is; someadditionalevening or weekend availability may be.
Education
- Diploma or degree in Community Development Event Management Nonprofit Management Public Administration Communications Social Services or a related field
ORan equivalent combination of education and relevant experience.
Assets
- Experience working with Farmers Markets food systems or community food programs.
- Experiencemaintainingrecords related to insurance policies or compliance.
- Experience coordinating venue rentals or working in shared public or community spaces.
- Familiarity with parks community facilities or municipal partners.
- Experience improving administrative systems or workflows.
- Ability to speak a languagerelevantto the community.
Required Experience:
Manager
Key Skills
About Company
For over 40 years, we’ve been dedicated to increasing access to healthy food in Toronto, fostering health and togetherness, and championing equity.
