Administrative Assistant

When our values align theres no limit to what we can achieve.

At Parexel we all share the same goal - to improve the worlds health. From clinical trials to regulatory consulting and market access every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.

Each of us no matter what we do at Parexel contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally we do it with empathy and were committed to making a difference.

At Parexel our work is guided by a shared commitment to Patients First Quality Respect Empowerment and Accountability. These values shape how we collaborate make decisions and support one another every day.

We are seeking an Administrative Assistant to support senior leadershipsomeone who embodies our values through their professionalism sound judgment and partnership mindset. This role is critical to enabling leaders to focus on highimpact priorities while maintaining the highest standards of organization accuracy and discretion.

This is not a traditional taskdriven administrative role. It requires a trusted partner who is highly organized technically capable and energized by using tools systems and emerging technologies to work smarter faster and more effectively in a fastpaced executive environment.

What Youll Do:

Executive & Calendar Management

• Provide full calendar management for senior leaders including prioritization rescheduling and proactive decisionmaking

• Balance meetings focus time travel and recovery time to support sustainable performance

• Coordinate complex meetings with senior executives often with short turnaround times

Presentation & Content Support

• Create executiveready PowerPoint presentations including:

  • Translating raw notes emails or Word documents into clear polished decks

  • Supporting leadershipfacing and boardlevel materials

• Ensure content is accurate wellstructured and professionally presented leveraging tools and templates efficiently

Travel Expense & Systems Support

• Manage domestic and international travel including multistop complex itineraries

• Use enterprise tools (e.g. Concur) to support expense reporting and reconciliation

• Navigate systems such as Workday and Microsoft 365 with confidence to support reporting coordination and executive workflows

Technology & Efficiency Enablement

• Leverage technology automation and AI tools to streamline administrative tasks and improve efficiency

• Stay curious and open to learning new tools platforms and ways of working

• Identify opportunities to optimize processes improve information flow and reduce friction for leaders

General Support

• Assist with managing shared inboxes and incoming requests

• Gather verify and organize information across teams and systems

• Coordinate followups and logistics across multiple stakeholders

Required Experience & Skills:

• 5 years of experience as an Administrative Assistant supporting senior leaders in a corporate environment

• Advanced proficiency and comfort working across Microsoft 365 tools

• Strong technical aptitude with the ability to quickly learn and adopt new systems and technologies

• Proven ability to manage complex calendars and competing priorities

• Exceptional attention to detail combined with speed judgment and independence

• High level of professionalism and discretion when handling confidential information

Preferred Qualifications

• Experience supporting Csuite or enterpriselevel leaders

• Exposure to board decks or executive presentations

• Experience with Workday Concur or similar enterprise platforms

• Comfort using AIenabled tools or automation to improve productivity

• Background in fastpaced or evolving organizational environments

How Youll Work:

• Act as a true partner and extension of leadership

• Confidently manage up prioritize requests and set realistic expectations

• Look for smarter more efficient ways to get work done using technology

• Anticipate needs rather than wait for detailed instructions

• Operate with accountability trust and respect in all interactions

Location & Schedule:

• Initial expectation: Onsite officebased in our North Hills NC office (for onboarding and integration)

• Longterm: Hybrid flexibility may be available based on performance and trust

• Typical hours begin between 8:009:00 AM with flexibility as business needs require

• Occasional evening availability may be needed depending on executive schedules

Why Parexel

At Parexel we believe that how we work matters just as much as what we deliver. Guided by our core valuesPatients First Quality Respect Empowerment and Accountabilitywe support one another in doing meaningful work that advances clinical research and improves patients lives.

Bring your expertise passion for partnership and enthusiasm for new technologies to Parexel where your work will directly support leaders and contribute to meaningful outcomes for patients around the world.

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EEO Disclaimer
Parexel is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to legally protected status which in the US includes race color religion sex sexual orientation gender identity national origin disability or protected veteran status.